Office Administrator

Key responsibilities include the following

• Maintain the Associate Directors’ schedules, including appointments, meetings and deadlines • Handle confidential correspondence, prepare reports and record minutes of meetings • Draft letters, memoranda, presentations and other documentation • Maintain physical and electronic filing systems • Maintain and regularly update contact lists and databases • Receive and screen incoming correspondence and emails; respond or redirect as appropriate • Provide reception support for the Associate Directors, including receiving and directing visitors • Liaise on behalf of the Associate Directors and manage telephone and message communication • Coordinate travel arrangements and compile itineraries for directorate teams • Arrange payments in accordance with University financial procedures • Coordinate logistical arrangements for meetings, venues and catering • Source quotations for catering and follow up on supplier invoices • Coordinate Occupational Health and Safety (OHS) requirements within the three directorates • Monitor office equipment and ensure adequate supplies Qualifications and Required Skills:

• National Diploma (NQF 6 or equivalent) in Administration, Secretarial Studies or a related field • Three (3) to five (5) years’ secretarial experience is essential • Three (3) to five (5) years’ administrative experience, including procurement systems (e.g. iProcurement), event coordination and office administration • Computer literacy in Microsoft 365 and Oracle or similar enterprise systems • Proven experience in extensive diary management and scheduling Skills and knowledge:

• Proficiency in Microsoft Word, Excel, Outlook and database systems • Ability to compose and edit documents with accuracy and clarity • Strong communication and interpersonal skills • High level of confidentiality and professionalism • Planning, organising and time-management ability • Attention to detail • Ability to work with a sense of urgency and manage competing priorities Closing date 15 September 2026

Detailed Description

Job Requirements

Additional Details

How To Apply To apply:

Please submit a covering letter clearly indicating which post you are applying for, detailed CV with names, addresses, contact numbers and e-mail addresses of 3 referees.

External applicants are invited to apply, by registering your profile on the Wits i-recruitment platform located at https://irec.wits.ac.za and submitting your application.

Internal employees are invited to apply directly on Oracle by following the path: wits /Self Service application/” Apply for a job”

Register your profile at https://irec.wits.ac.za and submit your application. Please ensure that you include a covering letter, detailed CV with names, addresses, contact numbers and e-mail addresses of 3 contactable referees By submitting an application for this post the Applicant acknowledges that their personal information will be processed by the University. The Applicant, by their conduct in proceeding with an application for this position, gives their consent to the processing of their personal information as required by the University’s Recruitment, Selection and Appointment Policy. Such processing includes logging their information on the University’s recruitment systems and disclosing their personal information to University employees identified to take part in the selection and recruitment process. The Applicant consents to any further processing of their personal information as may be required for relevant verification and reference check purposes. The confidentiality of the Applicant's personal information will be maintained.

The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.

Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.

The University is committed to employment equity. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the relevant employment equity plans and policies of the University. The University retains the right not to make an appointment and to verify all information provided by candidates.

Please note that correspondence will only be entered into with shortlisted candidates. The University reserves the right not to make an appointment or to re-advertise.

Minimum Salary

Maximum Salary

Currency

Amount of Travel

Work At Home