Office Assistant

Office Assistant

Location: Cape Town, Western Cape

Company: Lombard Contractors

Employment Type: Full-Time on Site

About Us Lombard Contractors and Lombard Property Group (Pty) Ltd are established businesses operating in the construction, property management, and short term rental industries. We pride ourselves on delivering professional, reliable, and customer-focused services while continually expanding our portfolio and client base. We are looking for an experienced, highly organized, and proactive Office Assistant to become an integral part of our growing team. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys variety, and wants to work closely with the CEO while playing a key role in the day-to-day operations of the business.

Key Responsibilities

Executive Support

• Provide comprehensive administrative support to the CEO.
• Manage the CEO’s diary, appointments, and daily schedule.
• Coordinate meetings, prepare agendas, and take meeting minutes.
• Manage incoming telephone calls and email correspondence.
• Prepare professional correspondence, reports, presentations, quotations, invoices, and business documents.

Office Administration

• Manage the day-to-day operations of the office.
• Create and maintain filing systems, databases, and company records.
• Prepare reports and maintain accurate documentation.
• Process payment requests and maintain proof of payment records.
• Track business expenses and vat submissions.
• Liaise with suppliers, contractors, service providers, and clients.
• Coordinate site visits and client meetings.
• Provide administrative support to management and staff.
• Maintain employee attendance, leave, payroll support, and personnel records.
• Manage tenant communication and correspondence.
• Advertise available rental properties.
• Coordinate property viewing.
• Process rental applications and conduct credit/reference checks.
• Prepare lease agreements and support documentation.
• Monitor rental payments and follow up on outstanding accounts.
• Maintain accurate tenant and property records.

Airbnb Administration

• Manage guest enquiries and reservations.
• Coordinate guest communication before, during, and after each stay.
• Coordinate housekeeping and maintenance schedules.
• Maintain office and Airbnb inventory.

Minimum Requirements

• Minimum 3–5 years’ experience in an Executive Assistant, Office Administrator, Property Administrator, or similar role.
• Excellent written and verbal communication skills.
• Strong organisational, planning, and time-management abilities.
• Advanced Microsoft Office skills (Word, Excel, Outlook).
• Experience preparing quotations, invoices, reports, and business correspondence.
• Experience in construction, property management, and tender submissions.
• Ability to manage multiple priorities and work independently.
• High attention to detail and accuracy.
• Professional telephone manner and client service skills.
• Valid driver’s licence.

Personal Attributes

We are looking for someone who is:

• Highly organised and detail-oriented.
• Professional, reliable, and trustworthy.
• Proactive and self-motivated.
• Able to work under pressure and meet deadlines.
• An excellent communicator with strong interpersonal skills.
• Solution-focused and able to take initiative.
• Comfortable working with confidential information.
• Passionate about delivering outstanding customer service.

Why Join Us?

• Work directly with the CEO in a dynamic and growing business.
• Enjoy a varied role with opportunities to develop new skills.
• Be part of a professional, supportive, and ambitious team.
• Gain exposure to executive administration, property management, construction and Airbnb operations.

How to Apply

Interested candidates should submit the following to info@lombardcontractors.co.za

• Comprehensive CV
• Recent professional photograph
• Copy of South African ID
• Salary expectation
• Contactable references

Only shortlisted candidates will be contacted.

Pay: R6 000,00 - R10 000,00 per month

Work Location: In person