Office Assistant

We are an innovative and growing company looking for an Office Assistant to think outside the box and be an asset to the team.

Key Assisting Responsibilities:

Account Balancing and Reconciliation: Ensure corporate accounts are balanced and reconciled accurately, maintaining financial integrity.

Invoice Processing: Manage and process invoices for the sales team to facilitate timely payments and maintain cash flow.

Order Packing: Efficiently pack orders to ensure timely delivery and customer satisfaction.

Operational Oversight: Oversee daily processes and support business functions to ensure smooth and efficient operations.

Record Maintenance: Maintain accurate records and databases, ensuring all information is current and easily accessible for stakeholders.

Communication Management: Handle incoming and outgoing communications, including emails and phone calls, to facilitate effective communication within the organization.

Office Management: Oversee day-to-day office operations, including supply management, equipment maintenance, and ensuring a clean and safe work environment.

Key Skills

Organizational Skills: Ability to prioritize tasks, manage time effectively, and maintain an orderly workspace.

Communication Skills: Proficient in verbal and written communication, able to convey information clearly and professionally.

Attention to Detail: Careful in reviewing documents and data to ensure accuracy and completeness.

Problem-Solving: Ability to identify issues and develop practical solutions quickly and efficiently.

Technical Proficiency: Familiarity with office software (e.g., Microsoft Office, Google Workspace) and tools for data management and communication.

Customer Service: Strong interpersonal skills to assist clients and colleagues with professionalism and empathy.

Adaptability: Flexibility to handle changing priorities and work in a dynamic environment.

Team Collaboration: Ability to work well with others, fostering a positive team environment.

Confidentiality: Understanding the importance of discretion and maintaining the confidentiality of sensitive information.

Time Management: Skill in managing one’s own time and the time of others effectively.

Pay: From R6 000,00 per month

Ability to commute/relocate:

• Muizenberg, Western Cape: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person