Office Manager | Waterfall, Johannesburg | Permanent

Designation: Office Manager | Waterfall, Johannesburg | Permanent

Category: General Workers

Job Level: Semi-skilled and discretionary decision making

Posted by: PSG Financial Services

Posted on: 08 Sep 2026

Reference Number: POS05010

Closing date: 25-Sept-2026

Position Type: Permanent

Location: Waterfall Magwa Crescent

Overview:

VACANCY | OFFICE MANAGER | WATERFALL, JOHANNESBURG | PERMANENT

PSGs commitment to transform and embrace diversity is what drives us to achieve a diverse workplace with employment equity as a key goal to create an inclusive workforce. In achieving our employment equity goals, we give preference to applicants from designated groups, and we encourage people with disability to apply.

Job description:

We are seeking a highly organised and proactive Office Manager to oversee the day-to-day operations of our corporate office environment. The successful candidate will be responsible for ensuring the efficient management of office facilities, administration, health and safety compliance, vendor relationships, and support services. This role requires a hands-on leader who can effectively manage a team of office support staff, coordinate workplace logistics, maintain operational standards, and drive continuous improvements across office functions. The ideal candidate will possess strong organisational, communication, and problem-solving skills, with the ability to manage multiple priorities in a fast-paced environment while delivering an exceptional employee and visitor experience.

Responsibilities:

• Oversee the day-to-day management and operation of the office, ensuring a professional, efficient, safe, and productive working environment
• Manage all office facilities, infrastructure, equipment, and building maintenance requirements, liaising with landlords, contractors, and service providers as required
• Lead, supervise, train, and support the office administration team, including receptionists, drivers, cleaners, security personnel, and other support staff
• Manage external vendors and service providers, ensuring service delivery standards, contract compliance, and cost effectiveness
• Procure and manage office supplies, equipment, stationery, groceries, and consumables, maintaining appropriate stock levels and inventory controls
• Oversee office budgets and identify opportunities to improve operational efficiencies and reduce unnecessary expenditure
• Coordinate office logistics, including workspace allocation, employee access, parking arrangements, deliveries, and onboarding requirements for new employees
• Manage reception services, boardrooms, meeting facilities, training rooms, and booking systems to support business operations
• Coordinate internal meetings, training sessions, events, and catering requirements
• Ensure compliance with all health and safety policies, procedures, and regulatory requirements, maintaining a safe and secure workplace
• Coordinate health and safety initiatives, including inductions for new employees, emergency preparedness, first aid resources, and office safety representatives
• Communicate office-related policies, procedures, and operational updates to employees and stakeholders
• Produce operational reports and provide administrative support to management as required
• Drive continuous improvement initiatives to enhance office operations, service delivery, and employee experience
• Manage special projects and additional operational responsibilities as required

Minimum requirements:

• Degree/Diploma/Certificate in Office Management/Facilities Management Operations Management/ Secretarial / Office Administration/ Business Administration or equivalent
• 5+ Years in a similar Manager role (managing service providers, facilities, office budgets, support staff, working with landlords, property management companies, and building maintenance contractors)
• Experience within the Financial Services environment advantageous

Competencies required:

• Bilingual advantageous (English and Afrikaans)
• Strong organisational skills
• Attention to detail and accuracy
• Communication and influencing skills
• Results Orientated and driven to find solutions
• Must work well under pressure
• Multi-tasker
• Excellent interpersonal skills
• Stakeholder engagement skills
• Service orientated
• Proactive

How to apply:

Candidates interested must apply on the PSG Careers website https://www.psg.co.za OR browse vacancies https://bit.ly/3bD2iAk by no later than 25 September 2026. By submitting your application, you are giving PSG Financial Services implicit consent to the storage and processing of your personal information. If you are not contacted within 2 weeks of your application, please accept that your application was unsuccessful.