Officer: Administration (SCM)

The organisation requires the services of an Officer: Administration (SCM) to render effective and efficient administrative support services. The successful candidate will be responsible for managing office operations, coordinating administrative activities, maintaining information and records, supporting departmental managers. This position is a permanent position and will be based at Groenkloof National Park.

Location

Groenkloof National Park (Head Office)

Requirements

• NQF Level 6 qualification in Office Management / Administration/ Public Management.
• NQF Level 7 in Office Administration, Administration, Public Management will be an added advantage.
• 2 – 4 years’ work experience in administrative/ secretarial support.
• Basic Financial Management.
• Ability to use Microsoft Word, Excel, Teams.
• Finance for non-financial employees.
• Ability to create report on expenditure and process invoices.
• Ability to provide administrative support.
• Manual and electronic filing systems.
• Ability to manage information and a filing system.
• Relevant policies and procedures.
• Knowledge of organisation facts, data and information and understanding.
• Relevant SANParks systems.
• Knowledge of drafting minutes.
• Understanding of the Public Finance Management Act (PFMA), and all other National.
• Treasury Prescripts relevant to SCM.
• Communication (written and Verbal).
• Interpersonal skills.
• Time management.
• Planning and coordination skills.
• Attention to detail.
• Reliability and integrity.
• Multitasking ability.
• Teamwork and collaboration.
• Customer service orientation.
• Ability to work under pressure.
• Strong organizational and time-management skills.

Responsibilities

Office Administration

• Oversee daily office operations and provide administrative support to management and staff.
• Ensure adherence to SANParks policies and Procedures.
• Implement administrative best practices.
• Maintain office supplies inventory and place orders when necessary.
• Monitor asset movement and conduct regular asset verification.
• Ensure information flow (Telephonic) and handle queries.
• Manage bookings and logistics for the department.
• Photocopying, printing, binding and collating of documents.
• Consolidate and preparation departmental reports.
• Weekly Updating of the APP, and Priority Projects.
• Arrange meetings and other events.
• Coordinate multiple diaries.
• Take minutes as and when required.
• Support onboarding processes of new employees.

Financial & Procurement Support

• Assist with procurement processes in line with SCM policies and procedures.
• Budget monitoring, reconcile and report items of concern.
• Process requisitions, invoices, and payment submissions.
• Keep financial records.
• Conduct pre-audits on office financial records.
• Filing of financial records.

Information and Records Management

• Maintain effective filing and records management systems in accordance with the Records
• Management prescripts.
• Filing forms or other structured documentation
• Updating financial files
• Retrieve records from the manual or electronic system.
• Filing incoming mail (physical and electronic)
• Maintaining detailed records
• Ensure proper filing of all documentation and dissemination of information.
• Support audits and compliance documentation.
• Assist with risk management and reporting requirements.

Please Note

SANParks is an equal opportunity employer. SANParks reserves the right not to make an appointment. Preference will be given to qualifying candidates with disabilities.

Applicants in possession of foreign qualifications are to submit evaluated results by the South African Qualifications Authority.

Salary

R 409,290.00 – R 491,137.50 Annual Package

How To Apply

Interested candidates who meet the above requirements should forward their applications accompanied by the required documentation listed below to the following:

Documents Required

A detailed Curriculum Vitae, cover letter, certified copies of qualification(s), and Identity Document (certified within the past 3 months) to the following address:

Human Resources Division

SA National Parks

PO Box 787

PRETORIA

0001

Fax: 086 295 4078

Email: careers1@sanparks.org

Applications that have not been responded to within 21 days should be regarded as unsuccessful.

Closing Date

09 November 2026