Officer post level 11)

Organizational Unit University of the Free State -> Finance -> Student Finance Contract Type Permanent Occupational Level Semi-Skilled Location Bloemfontein Campus - Bloemfontein, FS ZA (Primary)

Closing Date 15/7/2026 Description This post was previously advertised as Job ID 6439. All applications received in response to the previous advertisement will need to reapply.

KINDLY TAKE NOTE: Applications may only be submitted online through the official UFS vacancy website: https://ufs.hua.hrsmart.com/hr/ats/JobSearch/viewAll - Applications submitted through any other platform will not be considered.

The system allows a maximum of eight attachments. To avoid upload issues, we recommend merging some or all documents into fewer files before submitting.

INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED!

To ensure your application is complete, you must submit ALL documents listed under the inherent requirements, as well as the following standard documentation:

• A detailed Curriculum Vitae.
• Copies of your qualifications, or official proof of qualifications obtained (If you hold foreign qualifications, please include SAQA accreditation).
• A copy of your identity document (South African ID or passport for foreign nationals).
• Confirmation of employment in the form of a letter, appointment contract, service certificate, or recent payslip from your current or most recent employer (applicable to external applicants only).

Duties and responsibilities:

• Responsible for the administration, awarding and disbursement of loans and bursaries.
• Prepare templates and submit to the National Student Financial Aid Scheme (NSFAS).
• Calculate and adjust bursary amounts.
• Process private accommodation and transport applications.
• Allocate book and meal allowances for students.
• Receive, process and submit refund requests.
• Perform general office administration.
• Attend and contribute to sectional meetings, general staff meetings and quarterly staff meetings.
• Send SMS and email communication.
• Attend NSFAS workshops and give feedback to management and staff.
• Responsible for verbal and written enquiries from students, landlords, parents/guardians and donors.
• Assist students with NSFAS applications and signing of agreements.
• Assist with arrangements for donor visits.

Inherent requirements:

• Bachelor’s degree or an advanced diploma/BTech degree/postgraduate certificate on NQF Level 7 with Finance or Accounting as one of the major subjects (attach an academic record).
• Minimum of two (2) years’ relevant financial experience.

Recommendations:

• Knowledge of PeopleSoft
• Experience within the Higher Education environment, particularly Financial Aid.
• Sound knowledge of Financial Aid requirements and rules.

Competencies Required competencies:

• Results Orientated:
• The ability to cope with a frequently changing environment and to adapt to evolving situations.
• The ability to deal calmly and effectively with high stress situations.

• Strategic Thinking:

• The ability to deal with several activities at a time.
• The ability to be creative and open-minded when addressing work issues.

• Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office.

• Leading:

• The ability to maintain high levels of personal motivation, energy and enthusiasm.
• The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

• Building Coalitions:

• The ability to be self-assured and at ease with people in all types of social situations.
• The ability to be sensitive and understanding to the needs and feelings of others.

Assumption of duties:

As soon as possible.

Closing date:

15 July 2026

Salary:

The annual remuneration package, including benefits is R 464,881.91– R 585,070.51, depending on the budget available for the position, relevant work experience and qualifications.

Fringe benefits:

(Subject to specific conditions): pension scheme, medical aid scheme, group life insurance, housing allowance, leave and sick leave, service bonus and study benefits.

Enquiries:

For enquiries, please feel free to contact 051 401 2979 or email [email protected] or [email protected] Additionally, kindly contact 051 401 7659 / 9813 for assistance.

General:

The UFS is a designated employer and is committed to the pursuit of excellence, diversity, and redress in achieving its equity targets in accordance with the Employment Equity Plan of the University and its Employment Equity goals and targets. Preference will be given to candidates from the under-represented designated groups including candidates with disabilities.

ufs-employment-equity-plan_2025.pdf

The University processes personal information in line with its obligations under the Protection of Personal Information Act (POPIA) and any personal information provided to the University will be treated as confidential and processed in accordance with the rights provided to data subjects under POPIA.

The University reserves the right not to fill the post. The UFS will only consider applications of candidates who meet all the inherent requirements of the position. Applications that are incomplete will not be considered. Communication will be limited to shortlisted candidates only. Should you not be contacted within six weeks of the closing date for applications, you may assume that your application was unsuccessful.