Operational Intelligence Administrator
Smollan
Other, Gauteng
Administrative and clerical roles handle the day-to-day paperwork, scheduling and record-keeping that keep SA businesses running, and are a popular path for matriculants with strong organisation skills.
This listing does not state a salary. As a guide, admin roles in South Africa typically pay R8 000 to R20 000 a month (indicative).
Job description
Job Summary: To ensure organisational effectiveness through the maintenance and sustainability of operational
systems and effective reporting to relevant stakeholders.
Key Responsibilities and Deliverables: Analysis and Reporting
- Action/administrate the structured schedule for all necessary reporting
- Screen operational reporting needs to ensure quality
- Generate and analyse reports to identify exceptions
- Assist with feedback on reporting when necessary
- Assist with Time in Motion studies where required and consolidating and analyse data
- Ensure operational reporting analysis, when required
Operational Systems Support
- Maintain applicable databases
- Ensure regular meetings are held to discuss systems and processes
- Suggest and communicate recommended enhancements
- Collaborate with systems users and developers to ensure problems are resolved
- Conduct pre-launch systems checks
- Assist with the efficient roll-out of new software
- Support software users when necessary
- Monitor systems implementation and usage and identifying exceptions and escalate
appropriately
- Ensure records are kept regarding assurance checks and training
- Compile and submit reports for auditing purposes and implement suggestions
Fleet and Call Cycle Administration
- Receive call cycle plans from Operations teams
- Ensure all external influences are taken into account when analysing the call cycle data
- Integrate amendments in the call cycle routes from Operations
- Ensure regular updates on home geo-coding and store geo-coding
- Optimise call cycle routes
- Ensure regular meetings are held to discuss systems and processes
- Distribute and clarify optimised routes to Operations
- Where needed, enforce optimised route and stoppages
- Extract and distribute movement reports from C-Track system
General Administration
- Order new equipment as and when required
- Support Operations on repairs processes for equipment maintenance
- Provide ongoing information regarding relevant policies, processes and procedures
- Conduct regular required audits on CGCSA
- Capture project-specific data and ensure quality and accuracy
Vehicle Tracking
- Monitor company vehicles are assigned to the correct employee and inform of vehicle
inconsistencies
- Monitor vehicle tracking systems information provided through the OPSI system
- Ensure vehicle tracking systems are operational
- Report vehicle tracking system faults and ensure repairs or replacements
- Monitor and report any irregularities regarding call cycles and follow-up on all call cycle errors
reported
- Adhere to the confidentiality agreement
Record Keeping
- Ensure records are kept regarding total optimised distances
- Compile and submit reports for auditing purposes
- Communicate feedback to relevant stakeholders regarding efficiency of the OPSI system
2 - 3 years’ experience in a systems / analytical environment preferably within FMCG||Essential / Minimum|0-5 years|
Diploma/NQF level 5
Fleet & call cycle administration
Communication skills (verbal & written)
Operational Systems
Relationship building
Administration skills
Reporting skills
#LJ
Good to know
What does this admin job pay?
This listing does not state a salary. As a guide, admin roles in South Africa typically pay R8 000 to R20 000 a month (indicative).
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Found on Linkedin · Posted 3 days ago