Operations Administrator

Would you like to be part of a value-driven, commercially oriented international environment where we enable global trade every day? The Operations Administrator is responsible for supporting the day-to-day administrative and operational functions of the warehouse. This role ensures that documentation is accurately maintained, inventory is properly monitored, and warehouse systems are effectively managed to optimize workflow and efficiency.

WHAT WE OFFER:

When you join Maersk, you’ll find that the world is your workplace. You’ll work in a culturally diverse, stimulating environment, surrounded by new ideas and different ways of doing things. We believe in individual performance within highly professional teams supported by our distinctive values. To us teamwork means acceptance, respect, dedication, and the idea that we can achieve more when we all pull together. Living our values means competing in the marketplace in an ethical way so our name is synonymous with being a credible and valuable business partner.

Through Constant Care and Humbleness, we strive to prepare for the future, while never forgetting that our customers and competitors are key to our ability to improve. In our daily work Uprightness and Our Employees mean that transparency and accountability in everything we do go hand in hand with being an inspiring, challenging place to work. At Maersk, we take pride in hiring the best person for the job – irrespective of gender, age, nationality, or religious belief.

KEY RESPONSIBILITIES:

Administrative Duties:

• Maintain and file Proof of Delivery (POD) documents, ensuring all records are complete, accurate, and up to date.
• Process and reconcile purchase orders, delivery notes, and invoices.
• Prepare and maintain accurate reports on shipment status, stock levels, and order processing.
• Respond to internal and external inquiries regarding deliveries, inventory, and documentation.

Inventory Control:

• Assist with regular cycle counts and stock takes to maintain accurate inventory levels.
• Reconcile discrepancies between physical stock and system records.
• Work closely with the warehouse team to ensure proper stock rotation and product integrity.
• Generate and analyze inventory reports to highlight issues and propose solutions.

System & Data Management:

• Operate and maintain warehouse management systems (WMS).
• Ensure all data entry related to stock movements, receipts, and dispatches is accurate and timely.
• Support the implementation of new systems or updates to existing platforms.

Operational Support:

• Liaise with logistics providers, suppliers, and internal departments to coordinate shipments and resolve issues.
• Support the operations team with documentation for inbound and outbound goods.
• Monitor workflow and assist in optimizing warehouse procedures for efficiency.

Compliance and Safety:

• Ensure adherence to company policies, procedures, and health & safety regulations.
• Maintain confidentiality of sensitive company data and operational details.

WHO WE ARE LOOKING FOR

Someone with:

• Additional qualifications in logistics, business administration, or supply chain management preferred.
• 1-2 years of experience in an administrative or operations support role, preferably in a warehouse or logistics environment.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook); experience with WMS.
• Strong organizational skills with attention to detail.
• Ability to multitask and work in a fast-paced environment.
• Excellent communication and interpersonal skills.

Working Conditions:

• Office-based within a warehouse environment.
• May require occasional physical activity (e.g., walking in the warehouse, handling documents near storage areas).

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Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing [email protected] .