Operations Administrator

About Us

We are currently looking for an Operations Administrator to handle clerical and administrative duties in an office. To monitor and maintain office equipment, inventory suppliers and order replacements.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people – the heart of Tsebo – is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

Duties & Responsibilities

• Placing monthly, weekly and daily orders on D365 / manual for stock required at office. Information supplied by Warehouse Administrator
• Follow up on all orders placed with suppliers – report back to management on short stock and/or back orders.
• Checking OrderWise for client orders and processing paperwork for delivery and completing confirmations on site.
• Placing direct orders with suppliers for larger client orders and following up with deliveries and getting Proof of Deliveries back for invoicing.
• Processing paperwork for all orders – monthly contractual orders, ad hoc orders, installations – daily basis
• Completion of all quote requests to clients.
• Manage all delivery schedules, paperwork and make sure all orders are delivered in FULL.
• Collate all paperwork and send off to Bookkeeper for invoicing immediately – DAN, PO/Order Number and quote.
• Maintain complete filing – contracts, service slips, delivery notes.
• Checking of service slips against service schedule for the day and report any services that need to be caught up to the relevant operations manager.
• Assist with mid month and month end stock take count.
• Coordinate all queries received from clients to the and communication to be sent to client.
• Complete weekly meetings with Operations Managers and Divisional Manager

Skills and Competencies

• Interpersonal skills, dealing with various unit staff to resolve differences

• Time Management skills

• Can work under pressure

• Honest and reliable

• Basic accounting knowledge

• Communication and organisational skills

• High level of numeric competency

• Pro-active and positive attitude

• Health and Safety Experience

• Planning and project management experience

• Sales exposure

• Self-motivated and ability to work unsupervised on own initiative.

• A proactive, analytical, logical, and disciplined approach to problem-solving

• Strong planning, organizational and prioritization skills

• Excellent verbal and written communication skills

• Understand and engage in contemporary and changing communication trends.

• Good people skills and relationship building

• Attention to detail.

• Time management

• An innovator and creative

• Goal and deadline-driven

Qualifications

Must have Matric/Grade 12

2-4 years relevant experience in an administrative role

Computer skills – especially Microsoft Excel

Data capturing (accurate)

AX and D365 experience an advantage

Finance, accounting and administration experience or knowledge essential

Good communication skills

Organisational and administrative skills, honesty and integrity