Operations and Maintenance Clerk

MINIMUM REQUIREMENTS

• Grade 12
• Computer literacy (MS Excel, Word and Email)
• Minimum of 2 years’ experience in the construction industry
• Minimum of 2 years’ experience in project planning and project management
• Minimum of 2 years’ experience in maintenance and repairs administration
• Minimum of 1 year’s procurement experience
• Basic finance knowledge
• Contractor and supplier management experience
• Client relationship management experience
• Knowledge of payment certificates will be advantageous
• Strong business acumen
• Ability to work independently and under pressure
• Excellent communication and organizational skills

KEY COMPETENCIES

• Deadline driven
• Detail orientated
• Proactive and self-motivated
• Strong relationship builder
• Organized and priority focused
• Enthusiastic and adaptable
• Effective communicator
• Problem-solving ability
• Time management skills

JOB SPECIFICATION

• Provide daily administrative support and communication to Exco and key stakeholders.
• Coordinate helpdesk activities, work orders, and maintenance escalations to completion.
• Manage procurement processes, supplier relations, stock control, and invoice submissions.
• Coordinate import, export, and logistics activities, including documentation and delivery tracking
• Support payroll administration, leave approvals, and employee timekeeping for South African and Zimbabwean staff.
• Manage contractors and oversee project planning, scheduling, and execution to completion.
• Prepare monthly billing packs, financial information, and management reports.
• Maintain Service Level Agreements (SLAs) and support continuous operational improvements.
• Liaise with clients, contractors, suppliers, and internal departments to ensure effective service delivery.
• Conduct monthly travel to Zimbabwe for site meetings and inspections and ensure implementation of agreed actions.