Operations Shipping Clerk

Operations Shipping Clerk

Would you like to be part of Trans Ocean Liquid Technologies (TOLT), previously Trans Ocean Distribution (TOD). A company focused on in-house Flexitank manufacturing known for its RhinoBulk® and VinBulk® products as well as Vinliner manufacturing known for its 20ft and 40ft dry bulk solutions, ensuring quality control from raw materials to final product. As a global producer, TOLT emphasizes rigorous design, manufacturing, and quality standards. The company aims to expand its engineering and manufacturing capabilities into other related product areas. Would you like to be part of a business that connects people across the globe and want to make a difference? Then waste no time and join our amazing team at Trans Ocean Liquid Technologies South Africa.

Trans Ocean Liquid Technologies has an opening for a Operations Shipping Clerk in Cape Town, Western Cape, South Africa. Join us in connecting people and improving lives

Job Purpose: To co-ordinate, control, plan and manage all aspects within the Import, Export and Cross Trade procedure. The Operations Shipping Clerk a vital link within the supply chain process and must have extensive knowledge on both local and destination requirements.

In this Operations Shipping Clerk position

Invoicing

• Shipping clerk will arrange for all invoices to be processed on X3 and Pastel
• Invoices will be forwarded to relevant offices
• Invoices will be filed in relevant files

Exports/Airfreights shipments

• Arrange works orders as per X3 requirements
• Work orders to be handed over to Procurement for worksheets
• Prepare checklist for factory
• Make bookings with shipping lines as per orders on X3
• Update the packing order
• Once booking is confirmed, arrange to send ZAC all relevant documents and invoices
• Send all packing info to despatch for packing preparation
• Monitor stacks and once stacks is confirmed, liaise with Transporter via packing order of packing dates
• Arrange collections of X3 local order with relevant personnel
• VGM information to be sent to agents and transporter for Navis purposes
• Once vessels are shipped, check and approve bills
• Create packing lists for all IHO's
• Once all packing lists/ bills / Comm inv completed, arrange to send to IHO via courier
• Customs documents to be filed in shipment file as well as on Customs folder

Acquittals

• Opening 470.03 files
• Retrieving documents from ZAC/FLOW for acquittal purposes
• Liaising with factory supervisor on cutting sheets
• Liaising with ZAC on outstanding documents
• Liaising with despatch team on Customs Stock Sheets

Customs/ITAC

• Prepare documents for all Duty brought to account shipments (welding rod etc)
• Assist despatch team with Customs Daily Worksheets
• Prepare documents for financial manager for VAT claims
• Assist Ops manager when there is a Customs Inspection of stock
• Apply for Imports permits
• Ensure all exports /airfreights and applicable courier files have all their customs docs in file
• Ensure month end acquittal sheets are updated

Imports

• Send all imports documents with the Clearing instructions to ZAC
• Update the imports schedule
• Provide despatch team with documents of expected imports
• Liaise with Transporter to ensure containers are delivered within shipping line free days
• Once imports are delivered, arrange all invoices for Ops manager for authorisation
• Ensure all customs documents are filed in shipment file

Courier

• Get quotes for Courier shipments
• When quotes are accepted, arrange collection Waybill and Invoice (when applicable)
• Send tracking updates to all necessary parties to keep them informed

Other

• Assist team when there is absenteeism or when help is needed
• Assist despatch team with loadings / offloadings when needed
• Assist ops manager when there is teambuilding or events happening
• Assist in other departments when there is a real need
• Assist finance manager with documents for VAT submission
• Finalise month end stock with ZA001/ZA003/ZA004/ZA111/ZAX and SCM(Vinliners)
• Work with management team to achieve all Objectives and Management systems

Now, here is what we need from you!

• Computer Literate – All MS Programs
• Ability to work in a team environment and transfer of knowledge to team members
• Punctuality and time management skills are essential elements of this position.
• Ability to work under extreme pressure with minimal supervision.
• Ability to communicate effectively on all levels
• Strong problem-solving mentality
• Ability to use initiative and be a self-starter
• Outstanding Customer relationship skills a necessity
• Ability to use sound judgment, manage risk and anticipate impact on overall business.
• Education: Diploma in Business Administration or any other related field.
• Must have a matric
• Experience: Minimum of 3 years in working experience in a marketing, operations or sales position, preferably working as junior personnel in the account management department.

Why join Trans Ocean Liquid Technologies South Africa

We are part of Deutsche Post DHL, the world’s leading logistics provider with operations in over 220 countries. Visit our career site on the web at https://www.logistics.dhl/us-en/home/careers.html

Key Aspects of TOLT's Flexitank & Vinliner Manufacturing

• In-House Expertise: TOLT designs and builds its Flexitank and Vinliner equipment in-house, maintaining control over the entire manufacturing process.
• Rigorous Standards: The manufacturing process adheres to strict quality standards, covering everything from raw material sourcing to product completion and delivery.
• Market Leadership: TOLT aims at being the world's largest producer of Flexitanks and Vinliners with its products approved by bodies like the American FDA.
• Brand Focus: The company primarily focuses on its proven, RhinoBulk®, VinBulk®, 20ft and 40ft equipment.
• Strategic Expansion: TOLT is looking to leverage its engineering and manufacturing expertise to expand into other relevant product areas.
• Manufacturing and Quality Control.
• Self-Sufficiency: TOLT's strategy includes being self-sufficient in its supply of Flexitanks and Vinliners, a trademark characteristic that sets it apart in the market.