Operations Support Administrator

Job Advert Summary

Bidvest Tank Terminals has an opportunity for an Operations Support Administrator. This opportunity exists within the Operations Support Department, based in Head Office, reporting to the Operations Support Director. The candidate must meet the following minimum criteria.

The incumbent in this position will be responsible for providing administrative support to the Operations Support Department, including Quality, SHE, Security and Training departments. He/she will also be responsible for the BTT fleet management.

Minimum Requirements

A relevant Diploma or bachelor’s degree is required

Minimum 3 years of administrative experience in compliance/Risk or Training

Experience in Bulk Liquid Storage Facility/Terminal Operations would be advantageous

Knowledge of legislation governing the chemical storage industry would be advantageous

Risk management experience would be advantageous

Duties and Responsibilities

Manage and monitor the Operations Support Department Scientrix by capturing all strategic objectives and initiatives

Manage and administer the Isometrix System

Assist with the creation and review of the relevant procedures

Create Purchase Requisitions and assist with receipting in SAP

Responsible for minute-taking and filing of all meetings

Manage BTT fleet and liaise with Standard Bank for the approval of vehicle repairs

Assist with reporting of monthly QS audit numbers

Booking meeting rooms and arranging catering during audits

Assist with Retrieving Training Records

Assist with capturing Training on SAP, LMS, and ISO-METRIX

Assist with the coordination of the wellness day’s events and other related BTT events

Maintain accurate records/documentation associated with the department

Responsibly use resources and control expenses to meet agreed budgetary controls