Payroll Administrator

Job Description

Job Title

Payroll Administrator

Location

Finance

Department

Finance

Reports To (Official title per company signature)

Senior Payroll Officer

Role Purpose

To provide accurate and timely processing of operator payrolls and ensure operators are billed to customers correctly.

Organisational Positioning

Direct Reports: None
Key Interfaces: Senior Payroll Officer, Payroll Bureau, Branch Managers, Operators, Finance Team, Customers

Key Responsibilities (Limit to 6)

1. Process and maintain payroll records accurately and on time.
2. Administer leave, attendance and timesheet records.
3. Reconcile payroll journals and month-end payroll reports.
4. Capture and maintain operator and employee information on VIP.
5. Prepare customer invoicing based on operator timesheets and payroll data.
6. Compile and distribute monthly operator cost recovery reports.

Functional Competencies (Limit to 6)

• Payroll Administration
• Data Accuracy and Reconciliation
• Leave and Attendance Management
• Financial Reporting and Billing
• VIP Payroll Systems Proficiency
• Analytical and Problem-Solving Skills

Key Performance Indicators (KPIs) (Limit to 6)

• Payroll processed within deadlines with minimal errors.
• Accurate maintenance of employee and operator records.
• Timely completion of leave and attendance reconciliations.
• Month-end payroll journals balanced and submitted on time.
• Customer invoices issued accurately and within agreed timelines.
• Monthly operator recovery reports issued by the 5th working day.

Qualifications & Experience

Minimum: Grade 12
Recommended: VIP Certified
Experience: 3-5 years HR/payroll administration experience with at least 3 years payroll processing experience.

Additional Information

Patterson Grade / Job Level: BL
Employment Type: Full-time

Job Type: Full-time

Application Question(s):

• Must have worked on Sage and People 300

Experience:

• sage payroll: 3 years (Preferred)

Work Location: In person