Payroll Administrator

PURPOSE OF THE JOB

To ensure the correct and timeous payment of remuneration and the comprehensive administration of employee records. The role is designed to actively support the organisation's overarching vision, mission, and operational strategy by maintaining absolute data integrity, legal compliance, and accurate historical employee records across all administrative functions.

KEY RESPONSIBILITIES

● Payroll Input and Processing:

○ Process payroll accurately on the payroll system, ensuring all documentation is complete, authorised and compliant with company policies and legislation within required deadlines using Sage 300 People.

○ Reconcile monthly payroll reports, deductions and package variance reports to ensure payroll accuracy and resolve payroll discrepancies before payroll cut-off.

○ Generate payroll reports for checking and management review

○ Apply payroll tax legislation, maintain employee remuneration structures and resolve payroll-related queries.

○ Manage daily payroll administration and correspondence while ensuring all deadlines are met.

● Personnel Files and Record Keeping:

○ Create, maintain and update electronic personnel files and ensure all employee documentation is complete and compliant with confidentiality and POPIA requirements.

○ Record changes relating to appointments, promotions, reporting lines and terminations.

○ Maintain proper payroll audit records, including saved timesheets, approvals and supporting documents.

● Personnel Administration

○ Provide the relevant HR departments with generated contracts, offer/increase letters, promotions and other employee-related changes.

○ Provide employees with payroll-related information during the onboarding and offboarding process

○ Administer medical aid and retirement fund applications, amendments, transfers and terminations.

○ Process UIF documentation and ensure all payroll records are updated following salary, benefit or contribution changes.

○ Liaise with employees and service-providers to resolve benefit and payroll-related queries.

JOB INCUMBENT REQUIREMENTS

● Matric with a Diploma in Accounting or Payroll. A Sage Payroll Certificate is advantageous.

● 5 years’ relevant payroll administration experience.

● Proficiency in the SAGE 300 payroll system with at least 4 years’ experience.

● Sound knowledge of payroll legislation, PAYE, UIF and Labour Law entry-level

● Strong numerical ability, attention to detail and accuracy in processing payroll.

● High level of accuracy and attention to detail.

● Experience using SAP or an equivalent accounting system (advantageous).

● Proficient in MS Word, MS Excel, Google Sheets and Google Workspace.

● Be able to handle tight deadlines and high pressure.

● Competencies: Problem-solving ability, service orientation, stress tolerance, adaptability and a commitment to delivering quality work.

CLOSING DATE: 31 August 2026

If you are interested in the position above and meet the requirements, please submit your application.

If you do not hear from us within 4 weeks of the closing date of this position, please regard your application as being unsuccessful.

By submitting your application, you are giving Pepkor implicit consent to the storage and processing of your personal information.

Pepkor strives for equal opportunity in terms of its employment equity guidelines.

Application Question(s):

• Do you hold a valid Matric certificate?
• Do you hold a valid Diploma in Accounting or Payroll?
• How many years of relevant experience do you have in Payroll Administration?
• What level of practical experience do you have using the SAGE 300 payroll system?
• Do you currently hold a Sage Payroll Certificate?

Work Location: In person