Payroll Administrator

Job Advert Summary

This role provides: accurate and compliant payroll administration by ensuring all employee payments, benefits, and deductions are processed timeously. It supports employees through effective handling of payroll, leave, and benefit queries, while maintaining reliable records and reports. The role also ensures adherence to statutory requirements and company policies, contributing to efficient operations and a positive employee experience.

Minimum Requirements

• Diploma/Degree in Accounting or HR (Grade 12 Maths and Accounting)
• 3 – 5 years’ experience
• Strong attention to detail and accuracy
• Working knowledge of payroll processes and legislation
• SAP or payroll system proficiency beneficial
• Good numerical and reconciliation skills
• Strong organisational and time management skills
• Effective communication and problem-solving abilities
• Integrity and confidentiality

Duties & Responsibilities

• Processing of monthly payroll changes: i.e. Payments - new appointments, promotions, terminations, 13th cheques, leave pay, recognition awards, long service awards, travel reimbursements, child education and employee study bursaries, incentive bonus etc. Fringe benefits – fleet cards, car insurances, gift awards etc. Deductions – Statutory, Garnishees, Medical Aid, Provident funds, life insurance premium, loans etc.
• Administration of Garnishments.
• Update new hires & terminations checklists.
• Ensure that timesheets are updated regularly to reflect only employees eligible for overtime to comply with HR overtime policy.
• Filing of all payroll documentation and maintaining an effective record retention system.
• Prepare and send out Payroll Third-Party reports.
• Administration of employee study bursaries.
• Address payroll queries.
• Administration of Children Education Assistance.
• Leave queries and daily checking.