Payroll Administrator

Stefanutti Stocks is looking for two Payroll Administrators to manage and execute the full payroll function using Sage 300, ensuring accurate and timely processing of employee salaries and wages, statutory deductions, and reporting. The role also requires proficiency in Microsoft Office 365 tools to streamline payroll operations, reporting, and collaboration.

Key Responsibilities:

• Payroll Processing (Sage 300): Process monthly payroll for salaried and hourly employees across multiple jurisdictions.
• Maintain employee records and payroll data integrity.
• Process new hires, terminations, and changes in employee status.
• Ensure compliance with tax laws and statutory requirements (PAYE, UIF, SDL, etc.).
• Reconcile payroll reports and general ledger accounts.

Reporting & Compliance:

• Generate payroll reports for management and auditors.
• Submit EMP201, EMP501, and IRP5 reconciliations.
• Ensure compliance with SARS and Department of Labour regulations.

Microsoft Office 365:

• Integration Excel for payroll analysis, pivot tables, and dashboards.
• Utilize SharePoint for document management and workflow automation.
• Collaborate via Teams and Outlook for communication and scheduling.
• Use internal systems (S@S) for automation and reporting.

Audit & Controls:

• Prepare for internal and external audits.
• Maintain confidentiality and security of payroll data.
• Implement and monitor internal controls.

Stakeholder Engagement:

• Liaise with HR, Finance, and external service providers.
• Address employee payroll queries promptly and professionally.

Qualifications:

• National Senior Certificate (Essential)
• Diploma or Degree in Payroll Administration (Essential)

Competencies:

• Requirements: 5+ years in payroll administration, with 3+ years on Sage 300 including Job Costing.
• Proficient in Sage 300 People or Payroll.
• Advanced Excel (VLOOKUP, Pivot Tables).
• Familiar with SharePoint and Teams.
• Knowledge of the South African tax and labour legislation.
• Knowledge of SADC countries tax and labour legislation.
• Knowledge of Payroll best practices and audit.
• Attention to detail. Confidentiality and integrity.
• Communication and interpersonal skills.
• Analytical and problem-solving abilities.