Payroll Execution Officer

To execute end-to-end payroll processes for a large, unionised workforce within a mining environment, ensuring accurate and timely payroll processing, statutory compliance, reporting, and data integrity. The incumbent will be responsible for payroll execution activities for high-volume employee populations and must possess strong SAP ECC600 payroll experience and extensive knowledge of mining payroll practices and legislation.

Key ResponsibilitiesPayroll Execution

• Execute monthly, off-cycle, correction, and advance payroll runs for large employee populations.
• Process employee engagements, terminations, transfers, promotions, salary adjustments, allowances, deductions, encashments, and leave payments.
• Process complex payroll transactions relating to:
  • Shift allowances
  • Production bonuses
  • Overtime payments
  • Travel allowances
  • Housing and living-out allowances
  • Medical and pension deductions
  • Garnishee orders and third-party deductions
• Generate and distribute payslips, IRP5 certificates, and payroll reports.

SAP Payroll Administration (ECC600)

• Perform payroll processing and administration using SAP ECC600 HR and Payroll modules.
• Maintain employee master data and organisational structures within SAP.
• Process payroll corrections and retroactive adjustments.
• Conduct payroll validation checks and reconciliations within SAP.
• Participate in SAP testing, user acceptance testing (UAT), and system enhancement initiatives.
• Ensure payroll system controls and data integrity are maintained.

Mining Payroll Administration

• Administer payroll processes specific to the mining industry, including:
  • Shift patterns and rosters
  • Time and attendance management
  • Overtime calculations
  • Leave administration
  • Production and incentive payments
  • Employee movements across operations
• Process payroll for large, complex, and unionised workforces.
• Understand and apply mining sector conditions of employment and collective agreements where applicable.

Statutory Compliance and Reporting

• Prepare and submit statutory payroll obligations, including:
  • PAYE
  • UIF
  • SDL
  • EMP201 submissions
  • EMP501 reconciliations
  • IRP5 submissions
  • Compensation Fund declarations
  • Rand Mutual Assurance submissions
• Ensure compliance with all applicable labour and tax legislation.
• Remain informed of legislative changes impacting payroll operations.

Payroll Reconciliations and Reporting

• Prepare monthly payroll reports and management reports.
• Complete leave provision reconciliations and resolve reconciling items.
• Prepare pension fund and medical aid schedules and facilitate payments.
• Compile payroll statistics and regulatory reporting requirements.
• Support month-end and year-end payroll activities.

Minimum Qualifications

• Grade 12 (Matric).
• National Diploma or Certificate in Payroll Administration, Finance, Human Resources, Accounting, or related field.
• Payroll qualifications or certifications will be advantageous.

Minimum Experience

• Minimum 6 years' payroll execution experience.
• Minimum 3 years' experience in the mining industry.
• Proven experience processing payroll for large employee populations.
• Demonstrated experience with high-volume payroll environments and complex payroll transactions.
• Experience with statutory submissions and year-end payroll processes.

Essential Requirements

• Extensive SAP ECC600 HR and Payroll experience is mandatory.
• Mining industry payroll experience is essential.
• Proven experience in:
  • Payroll execution
  • Time and attendance administration
  • Payroll reconciliations
  • Statutory submissions
  • Large-scale payroll processing
• Advanced Microsoft Excel proficiency.