Payroll Finance Administrator

Why Join Us

Be part of a professional team that values Collaboration, Leadership, Excellence, Agility, Respect and Responsibility.

Grow your career through skills development, hands-on learning, and exposure to senior leadership. Enjoy work-life balance and a professional work environment in the firm.

Job Purpose

To support the accurate and timely processing of payroll and related financial activities with PaySpace, ensuring payroll records, statutory submissions, reconciliations, and reporting are maintained in accordance with company policies and legislative requirements.

Job Description:

• Act as a key point of contact between Finance and HR to support the accurate and timely flow of employee payroll information
• Assist in the preparation and processing of monthly payroll, ensuring payroll inputs are captured accurately and submitted with prescribed deadlines
• Validate payroll changes, salary adjustments, employee information, and payroll-related claims to ensure accuracy and appropriate approvals prior to processing.
• Generate standard payroll reports, assist with payroll reconciliations and support monthly payroll reviews
• Respond to payroll related queries in a timely and professional manner, escalating complex matters where necessary.
• Assist with the preparation and reconciliation of statutory payroll returns and submissions, including EMP201, EMP501, and SARS requirements
• Process and reconcile payroll-related deductions and third-party payments, including retirement fund contributions and garnishee orders
• Maintain accurate payroll records, employee data, and supporting documentation in accordance with company policies and statutory requirements.
• Assist with payroll accounting activities, including payroll journals, cashbooks, reconciliations, and month-end reporting requirements with Maconomy
• Identify payroll discrepancies, variance, or exceptions and escalate them to the Finance Manager while supporting internal and external audit requirements.
• Support payroll compliance, process improvement initiatives, and the implementation of payroll-related changes to ensure efficient payroll operations.

Qualifications

• Diploma or Bachelor's Degree in Financial Accounting, Accounting, Finance, Human Resources, or a related field.
• Payroll Administration, payroll-related certification will be advantageous.
• Relevant payroll and statutory compliance training will be advantageous.

Experience:

• 1-3 years' experience in a payroll administration or payroll processing role
• experience processing monthly payroll inputs, employee changes, deductions, and payroll reconciliations
• Experience using PaySpace or a similar payroll system.
• Intermediate to advanced Microsoft Excel skills, including the us of formulas, pivot tables, and data analysis
• Working knowledge of South African payroll legislation and statutory requirements, including PAYE, UIF, and SDL
• Strong attention to detail and ability to maintain a high level of accuracy and confidentiality

Tools & Systems you must be proficient in:

• PaySpace (Essential)
• Maconomy or similar ERP/Finance system
• Advanced Excel skills for reporting and analysis
• Knowledge of SARS submissions and statutory compliance