Payroll Team Leader - Midrand

Dis-Chem Pharmacies’ in Midrand has an opportunity available for a Payroll Team Leader to join the Head Office team. The purpose of the role is to effectively supervise and administrate set payroll functions in accordance to Dis-Chem`s business requirements and strategic operations. Maintain employee files and information on the relevant systems and maintain absolute confidentiality thereof. Minimum Requirements…

Essential:

• Grade 12 – Matric or Senior Certificate and / or a relevant Accounting Qualification
• 5+ years of payroll experience, with 2–3 years in a supervisory or managerial role.

Job Specification...

Payroll Management:

• Supervise all the payroll related activities and ensure all policies and procedures related to payroll activities are adhered to.
• Effectively manage all payroll related changes within Dis-Chem.
• Run Dis-Chem payroll as per standard operating procedures when the Payroll Manager or Payroll Support Administrator is unable to.
• Assist payroll staff with queries and errors on master data.
• Assist payroll staff with leave errors and corrections thereof.
• Ensure KRONOS overtime corrections are given to Payroll Administrators to process.

Payroll Administration:

• Adhere to Dis-Chem payroll policies and standard operating procedures when performing duties.
• Sign off all relevant documentation received from the Recruitment team or Department Managers when loading new employees onto SAP.
• Sign off banking details once loaded.
• Sign off all terminated employees captured on SAP and ensure their salaries are captured according to termination documentation.
• Ensure all job title and department changes are captured when relevant documentation is received, and necessary signatures are present.
• Sign off employee provident fund, medical aid and any other relevant documentation as administrated and captured according to Dis-Chem standard operating procedures.
• Ensure additional payroll payments, garnishees, loans etc. are made as per standard operating procedures when required.

Reporting:

• Assist with generating reports for regions and other relevant stakeholders when required.

Communication:

• Follow up with stores regarding relevant outstanding or incorrect documents that need to be processed.
• Inform management of any discrepancies regarding systems, documentation or hours worked and act accordingly.
• Assist payroll administrators with any payroll queries they might have and if necessary direct the queries to the relevant people and or management.

Problem Solving:

• Escalate unresolved problems or concerns to the Payroll Manager to facilitate the problem-solving process.

Banking:

• If the Payroll Support Administrator is not in, ensure:
  • If there are payments to be processed, ensure to do daily banking, these payments could be ZEFT extract or manual payments.
  • Report for all manual payments is updated as per schedule received from Payroll Support Admin.
  • That cut off times are adhered to, except for emergency payments - these out of normal time payments must be the exception.
  • Supporting documentation for payment to be made must be supplied before batches are approved for payment by Payroll Manager.

Team Supervision:

• Assist the Payroll team daily for them to perform their functions and duties better, more productively and efficiently.
• Be the second in command in the absence of the Group Payroll Manager.
• Ensure the department receives the necessary support to function optimally on a daily basis.
• Assist the Payroll team with any issues and concerns they might have in a professional and productive manner and refer any unresolved or complex matters to the relevant people.
• Adhere to Dis-Chem policies and procedures regarding staff performance and/ or non-performance including all other Human Resource functions and duties.

Competencies...

Essential:

• Knowledge on payroll policies and procedures.
• Makes timely, informed decisions that consider the facts, goals, constraints, and risks. Identifies, collects, and organises data for analysis and decision-making.
• Presents a clear vision about what needs to be achieved. Understands and analyse current position and resources required to execute.
• Communicates in a confident and forceful manner to achieve the required goal without being aggressive.
• Builds constructive working relationships characterised by a high level of acceptance, cooperation, and mutual respect.
• Demonstrate an underlying drive to ensure that quality is not compromised. Corrects mistakes and takes action to ensure they do not re-occur.
• Adapts to changing business needs, conditions, and work responsibilities. Able to effectively deal with change and diverse people.
• Enforces governmental laws, rules, and regulations, and initiates enforcement actions in a way that the public perceives as fair, objective, and reasonable.
• Structures and directs others’ work on projects or programs.
• Microsoft Office (Word, Excel, PowerPoint, and Outlook) SAP payroll.

Special Conditions of Employment...

• South African citizen
• MIE, clear criminal and credit
• Driver’s license and/or own reliable transport

Remuneration and Benefits...

• Marketed related salary
• Medical aid
• Provident fund
• Staff account

ONLY SUCCESSFUL APPLICANTS WILL BE CONTACTED. IF YOU HAVEN`T BEEN CONTACTED WITHIN TWO WEEKS AFTER THE CLOSING DATE CONSIDER YOUR APPLICATION AS UNSUCCESSFUL.

Dis-Chem Pharmacies is an equal opportunity employer. Dis-Chem’s approved Employment Equity Plan and targets will be considered as part of the recruitment process aligned to Dis-Chem’s Employment Equity & Transformation Strategy. Dis-Chem actively supports the recruitment of People with Disabilities.