PEOPLE COORDINATOR: SKILLS DEVELOPMENT

Daily Operations

• Record Keeping and Reporting Support
• Stakeholder Engagement
• Administration relating to SETA compliance: Bursaries and Learnerships

Group Training Schedule:

• Awareness of training workshops daily
• Awareness of training workshops as per L&D calendar
• Communication to relevant stakeholders of confirmed training workshops on a bi-weekly basis
• Facilitators – daily confirmation of facilitators at training venues as communicated by L&D Coordinator

Training registers:

• Printing and distribution of training registers and evaluation forms

• All attendance registers forwarded to training venues one week prior to training taking place

• Collect all original training register from facilitators within 1 week of training taking place

• Secure, reconcile, file and electronically scan all registers

• Non – attendance:

• Follow up on non-attendance at training by 11:00 daily

• Ensure training registers are received by 11:00 daily

• Non-attendance to be reported to BUs by 12:00

Planning / organising:

• Planning of all relevant materials to be done 2 weeks prior to training workshop taking place and sent to relevant location
• Manuals
• Bags
• Pens
• Equipment

Timely, Accurate, Relevant Reporting

• Accurate L&D reports are submitted on or before relevant deadlines:
• Group Training Stats - weekly
• Non-attendance Report – 4th of every month
• Reports reviewed and updated once feedback is received from stake holders
• Non-attendance and stats adjustments
• Capturing additional training stats after report deadlines
• Submission of Training Billing to Finance by the 20th of each month
• Ensure all invoices are billed to relevant BU’s (external training)

Group Training Administration

• Group training to be consolidated weekly and archived (scanned) the week of training took place

Filing system to be maintained:

• Registers
• Evaluations forms
• OHS assessments (control numbers to be captured per EE)
• Assessments
• Ensure sufficient Smollan merchandise is available at all times, orders to be place 4 weeks prior to running out
• Ensure the latest version of the training material is at the printers prior to the printing order being sent
• Ensure all training material is returned from relevant providers in order to protect Smollan IP
• Destroy any old training material that is not relevant due to updated versions being available

Communication

• Communicate with BU re delegates:
• Booked for training
• Non-attendance / attendance

Teamwork And Self-Management

• Proactively develop own skills and knowledge of relevant best practice and ensure appropriate skills and knowledge transfer
• Actively and consistently maintain high standards of professionalism in all aspects of personal presentation and delivery
• Follow through to ensure that personal quality and productivity standards are consistently and accurately maintained including meeting all deadlines.
• Ensure data integrity of all reports to client and management
• Demonstrate consistent application of internal procedures
• Plan and prioritise, demonstrating abilities to manage competing demands
• Demonstrate abilities to anticipate and manage change
• Demonstrate flexibility in balancing achievement of own objectives

Minimum Qualifications: Diploma/NQF level 5

Minimum Experience: 2 -3 years’ experience providing admin support

SETA experience

Communication skills (verbal & written)

Teamwork & collaboration

Planning & prioritisation

Administration skills

Computer literacy - MS office suite

Attention to detail

Multi-tasking