Personal Assistant / Office Administrator

The primary focus of the position is effective office administration and executive support to the Managing Director. The successful candidate will also provide limited coordination support for internal communications and the Managing Director's professional profile and industry visibility.

This role suits an organised, resourceful individual who enjoys making things happen behind the scenes and takes ownership of administrative processes.

Office Administration & Operations

Take responsibility for the effective day-to-day administration and coordination of the Dikeamo office. Responsibilities include:

• Coordinate general office administration and ensure that administrative requirements are attended to timeously.
• Maintain organised electronic and physical filing and record-management systems.
• Coordinate office supplies, stationery, equipment and general office requirements.
• Liaise with suppliers and service providers and follow up on outstanding administrative matters.
• Assist with obtaining quotations, purchase requests and maintaining supporting documentation.
• Coordinate couriers, deliveries and document collections where required.
• Maintain relevant office registers, administrative trackers and schedules.
• Assist with travel arrangements, accommodation and associated logistics.
• Coordinate meeting rooms, internal meetings, workshops and company events.
• Support onboarding and offboarding administration for employees.
• Assist with maintaining employee and administrative records in coordination with the relevant responsible persons.

Executive & Personal Assistant Support

Provide structured administrative and coordination support to the Founder and Managing Director. Responsibilities include:

• Manage and coordinate the Managing Director's diary, meetings and appointments.
• Prioritise diary commitments according to business and executive priorities.
• Coordinate meeting invitations and confirm attendance and logistics.
• Prepare meeting packs, agendas, briefing information and supporting documentation where required.
• Take minutes and maintain action registers for selected meetings.
• Track decisions, commitments and delegated actions and follow up with responsible parties.
• Maintain a structured MD action and follow-up register.
• Draft routine correspondence and prepare first drafts of emails for review.
• Screen and appropriately prioritise administrative requests directed to the Managing Director.
• Coordinate travel arrangements, itineraries and associated documentation.
• Maintain organised records of key contacts and stakeholder information.

Internal Coordination & Communication

Support effective communication and administrative coordination between the Managing Director and the wider Dikeamo team.

Brand & Professional Visibility Support

Support the Managing Director's professional positioning and Dikeamo's external visibility. This is primarily a coordination and administrative function, rather than a dedicated marketing or social-media role.

Pay: R18 000,00 - R23 000,00 per month

Application Question(s):

• Have you previously provided direct administrative support to a Managing Director, CEO, Director or other senior executive?
• Do you have intermediate or advanced proficiency in Microsoft Outlook, Word, Excel and PowerPoint?
• Are you able to work full-time, office-based in Johannesburg, Monday to Friday from 08:00 to 17:00?

Experience:

• as Personal Assistant or Office Administration roles: 4 years (Required)

License/Certification:

• Drivers License (Required)

Work Location: In person