Personal Assistant (Permanent position)

A job opportunity exists for the right candidate in Western Cape

Employment Type:

Permanent

Reference No:

MHS428/2026

Location:

Stikland Hospital,

REMUNERATION

R 308 106 - R 398 277 per annum Annual salary plus service benefits (13th cheque, employer's contribution to the pension fund, housing and medical aid allowance).

STARTING DATE

21 Aug 2026

CLOSING DATE

• PLEASE NOTE:

04 Sep 2026, 5:00 pm

EMPLOYMENT EQUITY

The Department of Health and Wellness is guided by the principles of Employment Equity. Candidates with disabilities are encouraged to apply and an indication in the regard will be appreciated.

Note: No payment of any kind is required when applying for any of the positions advertised by the Western Cape Government.

MINIMUM EDUCATIONAL QUALIFICATION

An accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 (a certificate of completion should be provided).

COMPETENCIES (KNOWLEDGE/SKILLS)

Advanced MS Office skills (Word, Excel, Outlook, PowerPoint). Excellent written and verbal communication. Minute-taking, report writing and document management proficiency. Strong organisational, planning, coordination, project management and time management skills. Knowledge of government protocol, administrative procedures, correspondence standards, POPIA, MISS, National Archives Act, Treasury Regulations and SCM processes. Interpersonal, stakeholder liaison and problem-solving skills. Ability to exercise discretion, sound judgement and maintain confidentiality.

EXPERIENCE

Appropriate experience in rendering secretarial and/or administrative support services to management or senior management.

DUTIES (KEY RESULT AREAS/OUTPUTS)

Provide executive secretarial and strategic diary management support to the CEO, including managing competing diary demands, meeting logistics and preparation of briefing packs. Facilitate high level stakeholder liaison, including interaction with CD/HOD offices, senior government officials and external partners while ensuring adherence to protocol. Renders administrative support services and manage confidential documents and information flow, ensuring compliance with POPIA, MHCA and departmental records management requirements. Provides support to manager regarding meetings, events and projects, and track project deliverables. Support the CEO with the administration of the budget and track spending. Provide office administration and people management support, including leave tracking, performance management coordination, supplies/asset control and general office systems management. Remain abreast of the relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application thereof is understood properly. Manage medico-legal and medical record requests by processing applications from attorneys, general practitioners, SAPS, and assurance companies, including RAF 1 forms, medical reports, and patient records.

ENQUIRIES

Ms L van der Berg, tel. no. (021) 940 4402

INHERENT REQUIREMENTS OF THE JOB

Valid (Code B/EB) driver’s licence. Ability to work under pressure and meet tight deadlines. High level of professionalism, integrity, diplomacy and confidentiality.

NOTICE TO ALL

Candidates must comply with the advertised appointment requirements of the post by the closing date and time of the advert.Candidates may be subjected to a competency test. No payment of any kind is required when applying for this post. As directed by the Department of Public Service and Administration, applicants must note that further checks will be conducted once they are shortlisted and that their appointment is subject to positive outcomes on these checks, which include security clearance, qualification verification, criminal records and previous employment. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine the candidate’s suitability based on the post’s technical and generic requirements, and the other will be an integrity (ethical conduct) assessment.

It will be expected of shortlisted candidates to be:

available at the venue on the time and date as determined by the Department and

bring along recently (not older than 6 months) certified copies of your Identity Document (ID), driver’s license (if applicable for the post), qualification and/or proof of registration at relevant statutory body etc. Failure to adhere to the aforementioned may lead to his/her application being disqualified and not further considered.