Portfolio Accountant ? Office Sector (Sandton) Temp

Job Title:

Portfolio Accountant – Office Sector

Purpose of the Job

To provide accounting activities related to the Office Portfolio by ensuring all income and expenses are accurately accounted for monthly.

Key Performance Areas

Financial Planning

Annual budget preparation

1. Reporting and validating year on year movements, providing supporting calculations and support to business owner.

2. Provide and validate accurate and complete TI and Broker comm amortisation figures.

3. Review and provide precise comments on utility budget figures.

Monthly rolling forecast @ building level

1. Reporting, validating and commenting on monthly movements by providing supporting calculations and support to business owner.

2. To process the monthly income and expense forecast as accurately & efficiently as possible in conjunction with the Property Management Team.

Financial accounting and reporting

Monthly reporting on Income Statement

1. Monthly analysis of income and expenses by ensuring ledger integrity inclusive of accurate allocations, raising accruals & any other adjusting journals where required to ensure accuracy, validity and completeness of all transactions in conjunction with Property Management Team.

2. Review and ensure accurate allocation of capital expenditure.

3. Determine and process TI and Broker Comm provisions and amorts for new deals.

4. Ensure accurate monthly pushdowns are completed for co-owned buildings by set deadline date.

5. Monthly reporting on Income Statement, utilities and variances to budget demonstrating a clear understanding of the underlying metrics, taking responsibility for the accuracy of the income statement to be completed by set deadline date.

6. Present financials at monthly asset management report back meetings.

Monthly reporting on balance sheet including materials balances.

1 Balance sheet recons to be completed by the deadline date set. Review and resolution of queries to be done at the monthly meeting held with the Sector Accountant.

2 Saving of adequate supporting documentation for audit purposes.

Ad hoc

Operating cost and utility recoveries

1. Full recovery in line with assumption and/or agreements incl. but no limited to Solar and Water Back-up, Diesel & Maintenance Team, Variable Ops, Gas and any other recoverable expenses.

2. Power BI 6 monthly accruals to be done at half year and year end.

3. Preparation and finalization of Adjustment Accounts on sale of buildings including ensuring closure of council accounts and refunds of credit balances.

4. Liaising with auditors to ensure effective audit process.

Development of Financial reports/spreadsheets

1. Income forecast and accruals schedules to be set-up/updated at the beginning of each financial year based on new approved budgets.

2. Core Portfolio and Utilities reports to be set-up at the beginning of each financial year.

Participating in bi-annual performance discussions based on agreed KPI’s.

Additional duties as required by managers or business.

Protection of Personal Information Act

Compliance with the POPI Act and the Growthpoint policies and procedures

1. Become familiar with the Growthpoint POPI policies and procedures. No breach of protection of personal information.

Knowledge

• Property Management
• Accounting
• Utility Management
• Excel
• MRI

Job Specific Skills

• Critical Thinking
• Organizational Skills
• Multitasking
• Independent working mostly
• Analytical
• Time Management
• Ability from time to time to work outside the scope of Job Description
• Excel Proficiency
• MRI

Accounting/Budgets and Property Management

• Data Analysis
• Ability to handle conflict
• Accountability

Competencies

• Ability to manage your own time and work extended hours when required
• Collaborator
• Flexibility and ability to multi-task
• Ability to meet deadlines
• Strong organizational abilities
• Accuracy, consistency and attention to detail
• Proficient in Excel

Experience

At least 3 years relevant working experience

Education

Diploma or degree in accounting or similar

Internal Liaison

Accounts Payables & Procurement, Utility Department, Property Management Team, Asset Managers, General Managers, Credit Control, Finance Team.

External Liaison

Auditors, Council, Suppliers.

Level of Decision Making

Mid-Level Decision Making: Involves financial forecasting, budget

adjustments, and regular financial reporting.

Level of Problem Solving

Level 4 – Identify Problems and come up with a solution.