Power Submitter

Power Submitter (Regulatory & Copy Approval)

Location: South Africa (Remote)

Employment Type: 12-Month Fixed-Term Contract (via Kelly, outsourced to a leading global MedTech organisation)

Start Date: Immediate

About the Role:

Kelly is recruiting a Power Submitter to join a leading global medical technology organisation on a 12-month fixed-term contract.

This role plays a critical part in supporting the EMEA copy approval process by ensuring advertising, promotional materials, and claims submissions are accurate, compliant, and complete. Working closely with Marketing, Content Owners, and cross-functional stakeholders, you will manage submissions from initiation through approval, helping to improve first-pass quality, reduce rework, and accelerate approval timelines.

This is an excellent opportunity for someone with experience in a regulated environment who enjoys working in a fast-paced, collaborative, and quality-driven setting.

Key Responsibilities:

Copy Approval & Submission Management

• Manage end-to-end submission activities within the copy approval process for promotional materials and product claims.
• Prepare high-quality, compliant submissions, ensuring all required documentation is complete prior to workflow initiation.
• Validate claims, supporting references, metadata, and submission accuracy to maximise first-pass approval rates.
• Perform quality checks to ensure submissions meet standard operating procedures and are in their final approved format.
• Monitor submission progress throughout the approval workflow and proactively manage timelines.
• Respond to reviewer and moderator feedback, implementing updates accurately and efficiently.
• Coordinate resubmissions and ensure all requested changes have been fully addressed before re-entering the approval process.
• Independently prioritise multiple submissions across different markets while maintaining quality and compliance.

Claims & Asset Management

• Ensure approved claims are correctly linked and maintained in accordance with established claims lifecycle processes.
• Support change control activities relating to approved claims and promotional materials.
• Upload and maintain final approved assets and supporting documentation within the digital asset management system.
• Ensure documentation is accurate, complete, and compliant with record retention requirements.

Process Excellence

• Maintain compliance with internal procedures, quality standards, and regulatory requirements.
• Identify opportunities to improve submission quality and operational efficiency.
• Support continuous improvement initiatives aimed at reducing rework and accelerating approval timelines.
• Build effective working relationships with cross-functional teams across the EMEA region.

Skills & Experience:

Essential Experience

• Minimum of 2 years' professional experience in a business or operational support environment.
• At least 1 year of experience in a regulated industry , such as medical devices, pharmaceuticals, healthcare, or life sciences.
• Experience managing documentation, workflows, or approval processes within a quality-focused environment is highly desirable.

Education

• Bachelor's degree or equivalent professional experience.
• Strong written and spoken English (degree taught in English or equivalent proficiency).

Key Skills

• Excellent organisational and administrative skills with strong attention to detail.
• Ability to work independently while effectively managing competing priorities.
• Strong communication and stakeholder management skills.
• Collaborative approach with experience working across cross-functional and matrix organisations.
• Problem-solving mindset with a focus on quality and continuous improvement.
• Ability to work with urgency while maintaining accuracy.
• Comfortable working in international and multicultural environments.
• Quick learner with a proactive and adaptable approach.

Technical Skills

• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong Excel skills.
• Experience with reporting or analytics tools such as Power BI or Tableau is advantageous.
• Experience with copy approval, regulatory workflow, or digital asset management platforms is beneficial.

Why Join?

• Immediate start opportunity.
• 12-month fixed-term contract with Kelly, supporting a globally recognised MedTech organisation.
• Opportunity to work with international stakeholders across the EMEA region.
• Gain valuable experience within a highly regulated, quality-driven environment.
• Flexible location across Eastern Europe or South Africa.