Practice Administrator

Join our Human Development practice as Practice Administrator, reporting to the Human Development Operations Manager. You'll keep the practice running smoothly by supporting Partners, the Senior Management Team and the wider team across daily operations. The role calls for strong organisational and communication skills and a blend of operational and administrative expertise.

Key responsibilities

• General practice support: Provide administrative support to Partners, the SMT and the team. This includes organising meetings, maintaining filing and contractor databases, and helping with project proposals.
• Meetings and events: Manage and coordinate team-building activities and practice events, such as the annual strategy off-site and joining and leaving functions.
• Travel: Work with the travel agent to arrange staff and sub-consultant travel, including visas, accommodation, insurance, duty of care and travel risk tracking.
• HR support: Assist with recruitment administration. Set up and coordinate induction for new hires.
• Practice compliance: Coordinate Partner sign-off on key documents, and make sure client and subcontractor contracts are in place before project work begins.
• Finance administration: Support timesheets, staff claims, and expenses. Follow up on invoices and subcontractor payments, and assist with project set-up and closure on the finance system. Act as the link between the practice and Group Services Finance, and as the first contact for finance and IT system queries.

Requirements

• Minimum of 3-5 years of working experience in a consultancy; experience in the international development sector is an advantage.
• Bachelor’s degree in Business Administration, or a related field.
• Human resource administration experience an advantage.
• IT literate and proficient in the use of Google Workspace and/or Microsoft Office and other hybrid working tools.
• Experience with Sage Intacct or other Sage systems an advantage.
• Interest and experience in AI tools or applications an advantage.
• Comfortable working with team members that are part of a hybrid and remote team environment based in different countries and time zones.
• Eligible to work in South Africa.
• Available for occasional after-hours work.