Procurement Assistant Packaging and Raws

PROCUREMENT ASSISTANT PACKAGING MATERIALS AND RAWS

Reporting Line:

This role reports to the Procurement Manager Raws and Packaging.

Job Summary:

The Procurement Assistant for Packaging Materials is responsible for supporting the direct procurement process and involves assisting with the sourcing of suppliers, obtaining price quotations, supporting the purchase to pay process, maintaining the masterdata records and conducting various analyses on the purchasing activity within the organization. The role works closely with the cross functional teams to ensure timely and cost-effective procurement of goods used in the manufacture of a range of products.

Packaging Materials procured include but are not limited to: PET, Cans, Shrink Wrap, Pallet Wrap and Corrugates.

Key Responsibilities:

Supplier Sourcing and Relationship Management: Assist in identifying potential suppliers, conducting market research, requesting samples and obtaining price quotations from suppliers. Collaborate with the procurement manager to evaluate supplier capabilities and develop a preferred supplier base, ensuring the preferential procurement strategy is executed. Participate in supplier business reviews evaluating supplier performance and assist with quality complaints resolution. Support in driving SLA and contract implementation and compliance with suppliers.

Materials Management: Support the management of purchasing transactions with the end users at the respective plants. Lead the execution of a robust materials management program, to enable working capital reduction and improved cash flow.

Purchase to Pay compliance: Maintain master data and support new vendor set up. Support the various end users in resolving pricing queries, delivery, or invoicing issues. Drive the adherence to the P2P process, by formalizing a user dashboard with finance and providing insight to management on compliance failures.

Compliance and Quality Assurance: Ensure compliance to procurement policies, procedures, and regulations. Participate in quality assurance activities, such as supplier evaluations and audits, to ensure adherence to quality standards.

Data Analysis and Reporting: Assist in analysing procurement data and generating reports related to purchasing activities, supplier performance, and cost savings. Provide insights and recommendations to improve procurement processes and cost efficiency. Collect market intelligence and share market trend analysis for top materials/commodities/services. Produce reports related to suppliers (scorecards, quality performance of raw materials

(NCRs), supply chain failures, price variances etc. Compile monthly cost and performance update reports and presentations.

Continuous Improvement: Contribute to the ongoing improvement of procurement processes by identifying areas for optimization, proposing solutions, and implementing approved changes.

Key Focus Initiatives/Deliverables:

Cost

Target % reduction in group R/Case and Previous Year Actual Spend by Area

Market benchmarking analysis local and global

Target cost modelling open book

Reformulation and ingredient harmonization

Packaging innovation

Cash

Drive Just in Time and consignment stock best practices to reduce working capital and improve cash flow.

Target payment term extension on high spend suppliers - > 60 days

Compliance

Drive SLA contract execution and visibility on critical spend items/services

Monitor supplier performance through scorecard system

Drive service and quality adherence

Lead the introduction of a supplier partnering programme

Collaboration

Identify, empower and support SME suppliers to build dedicated capacity and grow capability in line with TBC growth strategy

Embed BBBEEE preferential procurement buying mentality in all functions

Partner with suppliers to develop and explore new technologies

Collaborate and drive sustainability in partnership with industry bodies PETCO, Polyco, METPAC etc.

Key Performance Indicators:

Year on Year Actual Spend R/Case Reduction

Reduction of Supplier NCRs

Creditors Days Improvement

Working Capital Reduction

Plastics Material Usage

Supplier Reduction/Consolidation

No. of Signed Service Level Agreements

No. of Signed Enterprise and Supplier Development Agreements

Execution of the Supplier Partnering Programme

Qualifications, Experience and Skills:

3-5 years experience in a similar position

Procurement/Buying experience in FMCG is essential

Negotiation experience is preferred

Degree in Business, Finance, Supply Chain Management or equivalent

Advanced Excel and PowerPoint skills

Enterprise system skills (SAP S/4HANA) preferred, or demonstrated systems capabilities

Strong financial and commercial acumen

Time management skillsValid drivers license.

Personal Attributes:

Solid knowledge of procurement principles, regulations, and best practices.

Strong sense of urgency and dynamic problem solver under changing conditions.

Strong presentation and written/verbal communication skills.

Strong organizational skills with attention to detail and the ability to multitask effectively.

Able to manage complexity in a dynamic work environment with ability to analyse data and convert to information to aid in decision making or project prioritization.

Familiarity with inventory management systems and practices.

Good interpersonal skills and ability to work in a team orientated environment.

Independent, motivated self- starter and goal orientated.

Ability to thrive in a fast-paced and dynamic environment.