Procurement & Creditors Administrator

Octotel is an established and rapidly expanding Open Access Service Provider, specializing in Open Access & GPON connectivity. We are Cape Town’s largest Open Access Network focused on both Fibre To The Home (FTTH) and Business (FTTB). Our fibre network has passed over 400 000 homes and businesses in Cape Town. We offer a choice of services from over 65 of the country’s leading Internet Service Providers.

The Procurement & Creditors Administrator provides accurate and efficient administrative support across procurement, creditors and operational processes. The role is responsible for reconciling supplier accounts, validating invoices against purchase orders and goods received, managing paycard transactions and reconciliations, and coordinating approved rental, electricity and node payment processes. Working closely with Finance and Operations, the role ensures that procurement and payment documentation is accurate, complete and processed within required timelines.

Key Responsibilities:

Creditors & Supplier Reconciliations

• Perform monthly 30-day supplier account reconciliations, ensuring invoices are accurately matched against approved purchase orders.
• Validate stock received against supplier invoices to ensure that goods have been received before month-end payments are processed.
• Follow up on discrepancies, outstanding documentation or queries relating to supplier accounts.
• Assist the Finance team with supplier and payment queries relating to 30-day and COD procurement suppliers and maintain accurate records for reconciliations and supporting documents.

Paycard & Petty Cash Administration

• Manage and reconcile company paycard transactions, ensuring all expenditure is accurately recorded and supported by the required documentation.

Node, Office & Utility Payments

• Coordinate PO and payment processes for Octotel node and office rentals and electricity.
• Ensure invoices and supporting documentation are received, verified and submitted for payment within the required timelines.
• Maintain accurate records of electricity consumption figures for ESG reporting purposes.

Procurement Administration

• Provide administrative support to the Procurement department as required.
• Assist with creating purchase orders and liaising with suppliers, updating stock sheets and assisting with procurement related data capturing.

Requirements:

• Matric / Grade 12 or equivalent qualification.
• A relevant certificate, diploma or qualification in Finance, Accounting, Bookkeeping, Procurement, Supply Chain or Business Administration would be advantageous.
• Minimum 2 years’ experience in a creditors, procurement administration, accounts payable or similar finance/administrative role.
• Experience performing supplier account reconciliations and resolving invoice or payment discrepancies.
• Experience working with purchase orders, supplier invoices and goods received documentation.
• Experience with COD and 30-day supplier accounts would be advantageous.
• Experience managing or reconciling company cards, paycards or petty cash would be beneficial.
• Experience working within an ERP, accounting or procurement system would be advantageous.

Benefits:

• Medical Aid company contribution
• Medical Insurance Company Contribution
• Corporate Gap Cover rates
• Discounted Internet Connectivity
• Free Barista prepared coffee, breakfasts and snacks.
• Employee Wellness Programme (Lyra). Providing free 24/7/365 counselling for you and your family in your household, as well as other health and wellbeing resources, provided by registered professionals.
• Exposure to latest industry technologies and standards
• Lastly, a work environment that rivals the very best!

If you haven’t heard from us within 2 weeks after your application, please consider your application unsuccessful.

Application Question(s):

• Do you have 1-3 years in a facilities, office administration, workplace services, operations or similar coordination experience?
• Do you have experience with invoice or payment processing, account reconciliations and maintaining accurate financial records?
• What is your current salary?
• What is your desired salary?
• What is your notice period?
• Are you comfortable travelling to our offices in Northgate Park, Brooklyn?

Education:

• Diploma (Preferred)

Work Location: In person