Procurement Officer

POSITION PURPOSE

Anceriz Engineering is seeking a highly organised, analytical and computer-literate Procurement Officer to manage the company's procurement activities and ensure that raw materials, components, consumables and general goods are sourced and delivered efficiently, cost-effectively and on time.

The successful candidate will be responsible for supplier management, purchasing, import coordination, raw material stock planning and general procurement administration. The position requires someone who can work independently, identify potential supply issues before they affect production, and maintain strong relationships with both local and international suppliers.

KEY RESPONSIBILITIES . Raw Material Procurement & Stock Planning

• Plan and coordinate the procurement of raw materials based on production requirements, stock levels and forecast demand.
• Monitor raw material stock levels and identify potential shortages or excess stock.
• Ensure materials are ordered within the required lead times to prevent production delays.
• Work closely with Production, Engineering, Stores and Operations to understand material requirements.
• Maintain accurate procurement and stock-planning information on the company's ERP system.
• Monitor outstanding purchase orders and follow up on overdue deliveries.
• Assist with establishing appropriate minimum and maximum stock levels for key materials.

2. Import Management

• Coordinate the purchasing and importing of raw materials and other goods from international suppliers.
• Obtain and compare international supplier quotations.
• Place and monitor international purchase orders.
• Track shipments and communicate with suppliers, freight forwarders and clearing agents.
• Monitor expected arrival dates and identify potential delays.
• Ensure that all required import documentation is received and correctly processed.
• Assist with managing customs, freight and other import-related requirements.
• Monitor landed costs and ensure that imported materials are properly costed.

3. Supplier Management & Evaluation

• Source, identify and evaluate potential new suppliers.
• Maintain professional relationships with existing suppliers.
• Obtain quotations and negotiate pricing, lead times and payment terms where appropriate.
• Evaluate suppliers based on price, quality, delivery performance, reliability and service.
• Maintain an approved supplier database.
• Monitor supplier performance and address recurring quality or delivery issues.
• Identify alternative suppliers to reduce supply-chain risk.
• Conduct periodic supplier reviews and assist with supplier performance evaluations.

4. General Procurement

• Source and purchase general goods, consumables, tooling, PPE, maintenance items and other company requirements.
• Obtain competitive quotations where required.
• Compare quotations and make purchasing recommendations based on price, quality, availability and lead time.
• Process purchase requisitions and purchase orders accurately.
• Ensure purchases are made in accordance with company procedures and approval requirements.
• Identify opportunities to reduce procurement costs without compromising quality or delivery.

5. ERP & Computer-Based Administration

• Capture and maintain accurate procurement information on the company's ERP system.
• Create and maintain purchase orders, supplier records and procurement documentation.
• Monitor open purchase orders and outstanding deliveries.
• Generate procurement reports when required.
• Maintain accurate electronic filing of quotations, purchase orders, supplier correspondence and import documentation.
• Use Microsoft Excel extensively for procurement analysis, stock planning and reporting.

6. Cost & Procurement Control

• Monitor material and procurement costs.
• Compare historical and current supplier pricing.
• Identify cost increases and communicate significant changes to management.
• Assist with price negotiations and cost-saving initiatives.
• Ensure purchases are made at competitive market-related prices.
• Monitor freight and import costs where applicable.
• Assist with maintaining accurate material costs within the ERP system.

7. Internal Coordination

• Work closely with Operations, Production, Engineering, Stores, Despatch and Finance.
• Communicate expected material delivery dates to relevant departments.
• Escalate potential material shortages, supplier delays or procurement risks to management.
• Assist with resolving discrepancies between purchase orders, deliveries and supplier invoices.
• Ensure procurement activities support production schedules and customer delivery requirements.

REQUIRED SKILLS & COMPETENCIES

• Excellent computer literacy.
• Strong Microsoft Excel skills.
• Experience working with an ERP system is highly advantageous.
• Strong organisational and administrative skills.
• Excellent attention to detail.
• Strong numerical and analytical ability.
• Good negotiation skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple suppliers and purchase orders simultaneously.
• Ability to prioritise tasks and work under pressure.
• Strong problem-solving and decision-making ability.
• Ability to work independently while also functioning effectively within a team.
• Strong follow-up skills and the ability to ensure that outstanding actions are completed.
• Commercial awareness and an understanding of procurement costs.
• Ability to identify potential supply-chain problems before they affect production.

MINIMUM REQUIREMENTS

• Grade 12 / Matric.
• Relevant qualification in Procurement, Supply Chain Management, Logistics, Business Management or a related field is advantageous.
• 3–5 years' experience in procurement or purchasing, preferably within an engineering, manufacturing or industrial environment.
• Experience with raw material procurement is highly advantageous.
• Experience with international purchasing and imports is highly advantageous.
• Experience working with an ERP system.
• Strong Microsoft Office skills, particularly Excel.
• Valid driver's licence would be advantageous.

ADVANTAGEOUS EXPERIENCE

Preference may be given to candidates with experience in:

• Engineering or manufacturing environments.
• Steel and raw material procurement.
• International purchasing and imports.
• Freight forwarding and customs processes.
• Supplier evaluation and development.
• ERP systems such as Optimus, Monitor or similar systems.
• Technical products and engineering components.
• Stock planning and inventory control.
• Reading basic engineering specifications and material requirements.

KEY PERFORMANCE INDICATORS

The successful candidate's performance will be measured against:

• Availability of required raw materials and goods.
• On-time delivery of purchased materials.
• Procurement cost savings and competitive pricing.
• Supplier performance and reliability.
• Accuracy of purchase orders and procurement records.
• Effective management of imported materials.
• Reduction of production interruptions caused by material shortages.
• Accuracy of stock planning and procurement forecasting.
• Effective management of outstanding purchase orders.
• Compliance with company procurement procedures.

PERSONAL ATTRIBUTES

The ideal candidate will be:

• Proactive rather than reactive.
• Highly organised and systematic.
• Detail-oriented.
• Confident when dealing with suppliers.
• Comfortable working with numbers and data.
• A strong communicator.
• Reliable and accountable.
• Able to work under pressure and meet deadlines.
• Willing to take ownership of problems and find solutions.
• Comfortable working in a fast-paced manufacturing environment.

Pay: R28 000,00 - R40 000,00 per month

Application Question(s):

• How many years of procurement/purchasing experience do you have?
• Do you have experience procuring raw materials for a manufacturing or engineering company?
• Do you have experience m