Procurement Officer

Phoenix Marine Manufacturing is looking for an experienced Procurement Officer to positively contribute to the Procurement Department. As a Procurement Officer you are required to effectively manage and execute the procurement of locally sourced and imported materials, components, and services required for the manufacturing of boats at Phoenix Marine Manufacturing. The Procurement Officer ensures that all goods and services are sourced cost-effectively, delivered on time, and meet the required quality standards to support uninterrupted production operations.

Key Duties and Responsibilities include but are not limited to:

Procurement Planning & Sourcing

• Support the Procurement Planning Manager in executing procurement plans aligned with production schedules and inventory forecasts.
• Identify, evaluate, and qualify local and international suppliers.
• Request, evaluate, and negotiate quotations to achieve best value while ensuring quality and compliance.
• Maintain and update the approved supplier list and monitor supplier performance.

Purchasing & Order Management

• Create and manage purchase requisitions and convert them to purchase orders on the ERP system.
• Ensure compliance with internal approvals, procurement policies, and budgetary controls.
• Track and expedite all orders to ensure timely delivery to the production facility.
• Coordinate all aspects of imported material procurement including shipping, freight forwarding, and customs documentation.

Receiving & GRV Process

• Liaise with the receiving team to ensure accurate and timely processing of Goods Received Vouchers (GRVs).
• Verify all delivery documentation and ensure correct matching of purchase orders, delivery notes, and GRVs.
• Resolve any GRV discrepancies promptly with suppliers and stores.
• Maintain accurate procurement and receiving documentation for audit readiness.

Inventory & Logistics Coordination

• Work closely with stores and production teams to manage stock levels and prevent shortages or overstocking.
• Coordinate delivery schedules in line with vessel build timelines.
• Arrange local logistics and transport where required.

Cost & Compliance Management

• Monitor market pricing and maintain cost records to support cost control and budgeting.
• Ensure adherence to ethical procurement practices and company policies.
• Implement risk mitigation strategies such as dual sourcing or safety stock.

Cross-Departmental Collaboration

• Collaborate with design, engineering, and production teams to understand specifications, lead times, and material requirements.
• Support the finance team by providing accurate documentation for supplier payments.
• Communicate procurement schedules, delays, and updates to relevant stakeholders.

Key Skills and Competencies

• Strong negotiation and supplier relationship management
• Knowledge of GRV processes and inventory receiving procedures
• High attention to detail and accuracy
• Excellent organizational and time management skills
• Knowledge of import/export documentation and customs clearance
• Proficiency in MS Office and ERP systems
• Ability to work effectively under pressure in a manufacturing environment

Performance Indicators (KPIs)

• On-time delivery of materials against production schedule
• Accuracy and timeliness of GRV processing
• Supplier performance and reliability
• Procurement cost savings achieved
• Compliance with internal procurement and documentation processes

Job Type: Full-time

Ability to commute/relocate:

• Atlantis, Western Cape: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your expected monthly salary for this role should you be successful?
• What would your notice period be?
• What is the reason you are looking for other work opportunities?
• Based on the Job Spec, are you comfortable that you have the knowledge and experience to successfully fulfil the role?
• Are there any gaps that would require training or upskilling based on the Job Spec?
• If successful, reference and criminal checks will be done, do you have any concerns?
• Are you under debt review or have any defaulted accounts?
• Have you ever been dismissed from a role - if yes please elaborate?
• The role is based in Atlantis, and the working hours are 07h30 – 16h30. Are you comfortable making the commute?

Experience:

• Procurement: 5 years (Required)
• Imports: 3 years (Required)
• ERP systems: 5 years (Required)

Work Location: In person