Product Administration Coordinator

Product Administration Coordinator

Product Information | Packaging & Compliance | Retail Listings | Launch Coordination

Role overview

We are looking for a highly organised, detail-oriented Product Administration Coordinator to support the administration and commercial launch of our health, wellness and sports nutrition products.

The role involves managing product information, checking packaging and labels, coordinating retailer listings and supporting products through production to launch.

Key responsibilities

• Maintain accurate product specifications, ingredient information, claims and documentation.
• Check product labels, artwork, barcodes and packaging against approved information and applicable regulatory requirements.
• Coordinate print-ready artwork, approvals and version control.
• Manage retailer listings, NAPPI applications and product information updates.
• Prepare product presentations, sell sheets and training materials.
• Track product launch requirements, production dates and samples.
• Follow up with internal departments, suppliers and retailers to ensure deadlines are met.

Requirements

• Meticulous and quality-driven: Exceptionally high standards, a keen eye for detail and a natural tendency to double-check work.
• Strong planning and coordination skills: Able to break projects into tasks, establish timelines, track progress and manage competing priorities.
• Ownership and follow-through: Proactively identifies outstanding requirements, follows up and drives tasks to completion without constant supervision.
• Intelligent and analytical: Quickly grasps complex information, identifies inconsistencies and understands how details affect the bigger picture.
• Excellent command of written and spoken English and Afrikaans, with strong reading comprehension, spelling, grammar and proofreading skills in both languages.
• Ability to accurately review and proofread bilingual product labels, packaging information and marketing materials.
• Naturally curious: Enjoys researching and learning, particularly technical information about supplement ingredients, benefits and packaging regulations.
• Systematic and organised: Maintains accurate records, structured workflows and clear documentation.
• A proactive approach to problem-solving and learning.

Advantageous

• Experience in supplements, pharmaceuticals, FMCG or health products.
• Exposure to packaging, labelling, product specifications or regulatory compliance.
• Understanding of ingredients, product benefits and health-related claims.

Longer-term development

The role will also develop into SEO and AI search optimisation, supporting the accuracy, visibility and discoverability of our products online.

PLEASE NOTE: This is a full-time, office-based position in Gqeberha (Port Elizabeth). Applicants must be based locally or willing to relocate at their own expense. Remote or hybrid working is not available.

Pay: From R10 000,00 per month

Application Question(s):

• Are you currently based in Gqeberha and available to work full-time from our offices?
• Describe a project or process you were responsible for coordinating. How did you track deadlines and ensure accuracy?
• Rate your Excel proficiency and give an example of how you've used spreadsheets to organise or manage information.

Education:

• High School (matric) (Required)

Language:

• English and Afrikaans (Required)

Location:

• Port Elizabeth, Eastern Cape (Required)

Work Location: In person