Programmes Officer

JOB PURPOSE

To assist the Grant Implementation Officer in implementing the SCI programme strategy at the provincial level in order to achieve the SCI’s objectives.

KEY RESPONSIBILITIES

Coordination and monitoring of projects

Effectively support the Grant Implementation Officer in rolling out the planned programmes in the province, which include:

Coordinating the preparation and monitoring of project plans,

Co-ordinate incoming and outgoing communication with DoE District Official in relation to SBC clubs and determine the appropriate follow-up action required,

Identify diverse community-based organisations to partner with for innovative campaign execution,

Oversee/supervise Social Mobilizers and facilitate their fieldwork to ensure it aligns with the SOPs of the different programmes

Oversee and maintain above-board relations with service providers/suppliers in the district in accordance with the terms and conditions of their relevant contracts,

Together with the Grant Implementation Officer, conduct community mapping and ongoing intelligence gathering for project risk and opportunities,

In consultation with the Grant Implementation Officer, develop and implement project plans for the training and fieldwork activities required to support clubs in the province.

Co-ordinate the logistical support required for the implementation of training, fieldwork, and monitoring activities in the province,

Develop and implement distribution plans for programmes.

Monitoring and capturing of fieldwork activities

Support the Grant Implementation Officer in the development and implementation of a monitoring plan (including visits) for the allocated district.

Ensure that activity data captured by social mobilisers is complete, accurate, and compliant with agreed M&E standards through routine quality assurance checks, before final data verification and collation by the M&E Officer

Ensure that data captured in the M&E system is accurately reflected in programme quarterly reports using agreed-upon templates.

Ensure that Social Mobilizers are provided with, and utilise, the relevant data collection tools required for programme implementation.

Document programme activities by collecting visual and audio material for submission to the Communications team.

In consultation with the Grant Implementation Officer, prepare and deliver presentations at relevant meetings and forums.

Relationship Building and Management

Maintain relationships with stakeholders at provincial and district levels.

In consultation with the Grant Implementation Officer, prepare, deliver, and represent Soul City in various meetings and forums

Project Cycle Management

Prepare and submit quarterly reports.

Coordinate programme planning and administrative processes to support effective project implementation.

Support programme-related opportunities that contribute to organisational visibility, partnerships, and stakeholder engagement.

Provide logistical and coordination support for project implementation at provincial and district levels.

Financial Management

Co-ordinate eWallets receipts, checking, and submission of invoices to the Grant Implementation Officer to facilitate timeous payments.

Support procurement-led processes by identifying suitable service providers and submitting required supporting documentation (e.g., attendance registers), in line with organisational procedures.

Ensure that e-wallet-supported activities are implemented within approved financial parameters and value-for-money principles.

Comply with all applicable financial and procurement policies and procedures.

Reporting and General

Prepare programme-level narrative and activity reports, using agreed templates and information aligned with data captured in the M&E system.

Provide programme-related inputs and information to support management reporting, as required.

Assist with general administration in the social mobilisation unit, as and when required.

Human Resources Management

Participate in the recruitment of Social Mobilizers and service providers where required.

In consultation with the Grant Implementation Officer, identify own training and coaching requirements to achieve optimal performance.

Represent the organization at provincial/district levels with a high level of professionalism, efficiency, and ethics.

Comply with all HR policies and procedures.

QUALIFICATIONS AND EXPERIENCE

A 3-year diploma, a degree, or an equivalent qualification in communication, education, health, public health, social science, or social work.

At least 3 years of experience in the health and/or development sector.

Experience in developing educational materials would be an added advantage.

Experience and understanding of children and youth sector issues is essential.

COMPETENCIES

Knowledge of all legislation relevant to children’s issues, i.e., the Child Protection Act, the Constitution of South Africa, etc.

Knowledge of the edutainment development process would be an added advantage.

Advanced proficiency in MS Office - including word, Powerpoint and Outlook.

Microsoft Excel proficiency is essential.

Excellent English verbal and written communication skills.

Communication skills in other South African languages would be an added advantage.

Strong planning and organisation skills.

Meticulous and able to pay attention to detail.

Able to interpret data and information to generate reports.

Excellent report writing skills.

Excellent interpersonal skills.

Able to multitask and prioritise.

Self-motivated, a self-starter, and able to work with limited supervision.

Able to work under pressure and meet deadlines.

Able to use own initiative and take ownership of his/her tasks.

Good team player.

Valid Driver License

Own transport

THIS IS AN INTERNAL AND EXTERNAL ADVERT!

THIS IS AN EE POSITION. PREFERENCE WILL BE GIVEN TO PEOPLE WITH DISABILITIES