Project Administrator

PROJECT ADMINISTRATOR

Keep Projects Moving. Keep People Aligned. Make Things Happen.

Are you an organised, driven and detail focused Project Administrator who thrives in a fast paced technology environment?

Do you enjoy being the person who keeps projects moving, makes sure nothing falls through the cracks, and brings structure to complex, multidisciplinary projects?

We are looking for a Project Administrator to join our team and play a key role in supporting the successful delivery of projects within the Telecoms and IT environment.

This is more than an administration role. You will be at the centre of project coordination, working with Project Managers, vendors, stakeholders and internal teams to ensure projects progress efficiently, documentation is accurate, costs are managed and customer expectations are met.

What You Will Be Responsible For

• Analyse financial records and costing models, using your judgement to determine whether projects should proceed based on cost and commercial considerations.
• Communicate with personnel and vendors regarding project issues, provide updates and resolve problems where possible, knowing when an issue needs to be escalated to the relevant Project Manager.
• Create and manage work orders on Forcelink, assigning work to the appropriate vendors and ensuring all required documentation is correctly uploaded.
• Receive and verify invoices and delivery notes, and sign off quotations for completed projects and recoveries.
• Prepare progress reports and provide regular updates to stakeholders, including the PMO.
• Extract relevant information from Forcelink and provide vendors with the data required for follow ups and project completion.
• Maintain accurate project folders and ensure all project documentation is uploaded and up to date.
• Monitor projects and recoveries by generating work in progress reports, ensuring projects are progressing and completed within the required SLA.
• Schedule and document stakeholder meetings, ensuring that decisions, actions and responsibilities are followed through.
• Update and close all projects on MSPI.

What We Are Looking For

• Matric, essential
• Relevant higher qualification
• Project Management certification, advantageous
• At least 2 years of proven Project Administration experience supporting multidisciplinary projects within the Telecoms or IT environment, essential
• Experience supporting multiple projects simultaneously
• A strong understanding of general Telecoms principles, with RF or wireless knowledge being desirable
• Excellent written and verbal communication skills
• Strong interpersonal and stakeholder engagement skills
• A collaborative, team-oriented approach
• Strong organisational skills and the ability to prioritise effectively
• The ability to multitask and work comfortably in a fast-paced environment
• A high level of drive, ownership and accountability
• A goal-driven approach with a strong focus on delivery
• A genuine commitment to prioritising customer needs

WHY THIS ROLE MATTERS

The best project teams are not only built around great Project Managers. They are supported by people who bring structure, visibility, accountability and momentum to every project.

As the Project Administrator, you will have a direct impact on how efficiently projects move from planning to execution to completion .

If you are someone who takes ownership, spots problems before they become bigger issues, enjoys working with people and takes pride in getting the details right, this could be your next opportunity. READY TO MAKE AN IMPACT?

If you are ready to take your Project Administration experience into an environment where your contribution is visible and valued, we would love to hear from you.