Project Administrator

Synopsis

The Project Administrator will be providing technical and administrative support, coordination, and assistance across various project activities to ensure efficient project execution and delivery within stipulated timelines and budgets for the development of an investor-led titanium dioxide plant at the Richards Bay Industrial Development Zone (RBIDZ) Phase 1F in Richards Bay in the KwaZulu Natal Province. The job will revolve around the timeous provision of enabling bulk infrastructure needed for the titanium dioxide plant.

Job Description

• Assist Project Managers in overlaying, mapping and review of CAD design drawings for infrastructure prepared by a multi-disciplinary Professional Team working on the project.
• Perform engineering planning and draughting activities as directed by the Project Managers.
• Set up, manage and maintain an efficient drawing control register and contract documentation filing system (in digital and physical library formats) in line with ISO 9001 Quality Management System for all contract administration on the project.
• Filing of drawings, printing copies of drawings and document control of drawing issue slips.
• Assist the Project Managers in coordinating the milestone activities and deliverables of the Project Team including the Professionals (i.e. design engineers; environmentalists; Health & Safety Agent etc) and the Contractor.
• Attend project meetings and provide minute-taking and report writing from technical and site meetings, as necessary.
• Assist in preparation or review of conceptual designs and reports which will include preliminary designs, drawings, cost estimates, project schedules, project implementation plans and funding applications.
• Assist in preparation or review of detailed designs, tender drawings, schedules of quantities, contract documents, project cost estimates, project schedules and project implementation plans.
• Assist in preparation and issuing of tenders, site inspections, preparation of notices to tenders, adjudication of tenders and preparation of tender reports.
• Assist in handling site queries, attend site meetings, take notes for preparation of minutes.
• Assist in preparation of monthly payment certificates, cost reports, cost control and management of quality assurance.
• Assist in project management including planning and scheduling; budget control; time management and risk management.
• Assist in contract administration of projects.
• Meet with clients and project team members during all project development stages.
• Assist in project liaison with stakeholders during project planning, design and construction stages.
• Assist in ongoing communication and fielding of queries from project team members.
• Assist in technical investigations, information gathering, literature review, evaluation and assessment.
• Assist in report writing and presentation of findings, conclusions and recommendations.
• Assist in site inspections, assessment and fieldwork.
• Assist in measurement and preparation of schedules of quantities.
• Assist in producing progress reports weekly, fortnightly, monthly or quarterly.

Qualification and Experience

QUALIFICATIONS

• National Diploma
• CAD Certification (i.e Autocad, Revit, Civil 3D).
• Degree added advantage

KNOWLEDGE & EXPERIENCE

• Minimum of 2 to 5 years’ experience in a position undertaking similar work as outlined in the scope of work and deliverables.
• Demonstrated ability to manage multiple tasks and priorities effectively.
• Strong interpersonal and communication skills.
• Ability to work collaboratively in a team environment.
• Knowledge of ISO 9001 and efficient document control filing practices for construction projects.
• Adaptability and flexibility to changing project requirements and priorities.

Roles and Responsibilities

TECHNICAL/FUNCTIONAL COMPETENCIES

• Proficiency in draughting and document control.
• Understanding of a project life cycle in the construction industry.
• Knowledge of financial management principles.
• Research and analytical skills.
• Report writing and documentation skills.

Roles and Responsibilities (cont.)

BEHAVIOURAL COMPETENCIES

• Well organized.
• Quick Learner.
• Results orientated.
• Communication and Engagement.
• Accountability.
• Self-Initiative.
• Proactive and self-motivated.
• Attention to detail and accuracy.
• Strong problem-solving skills.
• Excellent interpersonal and communication skills.
• Ability to work effectively under pressure and meet strict deadlines.

Job Reference: IDC00844