Project Administrator

Introduction Through our client-facing brands Momentum Group, with Multiply (wellness and rewards programme), and our other specialist brands, including Guardrisk and Eris Property Group, the group enables business and people from all walks of life to achieve their financial goals and life aspirations. We help people grow their savings, protect what matters to them and invest for the future. We help companies and organisations care for and reward their employees and members.

Disclaimer As an applicant, please verify the legitimacy of this job advert on our company career page.

Role Purpose Provide administrative and coordination support to projects throughout the project lifecycle, keeping all projects organised and running smoothly, to enable successful delivery.

Requirements Qualification

• Matric

• Project management training / certification

• Tertiary Qualification

Experience

• 2+ years project administration or project co-ordinator experience

• Knowledge of IT SDLC preferential

• 1 - 2 years’ organisational Development experience within an insurance or financial services environment

• 2 years’ experience in general IT / process engineering/ basic auditing experience/ Level 3 CMMI experience

• 2 years’ experience in using Scrum in an Agile environment

• Solid experience in applying CMMI Level 3 compliance in an Agile environment

Duties & Responsibilities PROJECT SUPPORT

• Work collaboratively with the project manager and team to maximize productivity.

• Organize and monitor schedules and see that deadlines are met.

• Coordinate efforts within the team and with outside consultants efficiently.

• Organise, maintain and update accurate projectrelated metrics, dashboards and reports. Schedule and coordinate project meetings, workshops and agendas, as and when required. Maintain and update all projectrelated data and organise effectively to enable analysis by Project Manager.

• Coordinate all components related to project events and functions within budget and business requirements. Create and follow up on project procurement and payment requisitions as and when needed.

ADMINISTRATIVE MANAGEMENT

• Write and distribute minutes for project meetings and workshops and follow up on actions. Maintain, monitor and reconcile project plans, resource schedules, work hours, budgets and expenditures.

• Maintain records on all projects in accordance with accepted policies and procedures

• Make pertinent logistical arrangements for the prompt and effective implementation of activities

• Make recommendations to improve client service and fair treatment of clients within area of responsibility. Participate and contribute to a culture which builds rewarding relationships, facilitates feedback and provides exceptional client service.

PEOPLE

• Develop and maintain productive and collaborative working relationships with peers and stakeholders.

• Positively influence and participate in change initiatives. Continuously develop own expertise in terms of professional, industry and legislation knowledge.

• Contribute to continuous innovation through the development, sharing and implementation of new ideas.

• Take ownership for driving career development.

FINANCE

• Contribute to the financial planning process within area.

• Identify opportunities to enhance cost effectiveness and increase operational efficiency.

• Manage financial and other company resources under your control with due respect.

• Provide input into the risk identification processes and communicate recommendations in the appropriate forum.

Competencies

• Managing Tasks: Manages tasks by being organised and methodical plans activities systematically sets priorities for tasks.

• Taking Action: Takes action to make things happen uses initiative to start things up shows drive and invests personal energy.

• Documenting Facts: Writes fluently when documenting facts understands arguments logically focuses on finding facts.

• Interacting with People: Is lively and projects enthusiasm is talkative in making contact is focused on interacting and networking with people.

• Embracing Change: Copes with change and variety tolerates uncertainty and ambiguity adapts to new challenges.

• Team Working: Works participatively with others is democratic and encourages team contributions collaboratively involves others in decision:making.

• Meeting Timescales: Is target focused and meets deadlines is punctual and keeps to schedule is reliable in finishing tasks.

• Checking Things: Is meticulous in finding errors ensures accuracy by being thorough and checking details produces high quality work by being detailed.

• Taking Action:Takes action to make things happen uses initiative to start things up shows drive and invests personal energy.