Project Administrator

Job Advert Summary

Sylvania Metals is seeking a detail-oriented Project Administrator to provide vital support to the Engineering/Projects department, handling general administrative tasks, documentation, coordination, and project assistance.

Minimum Requirements

• Grade 12
• A tertiary qualification in project administration, business administration, finance or a related field would be advantageous.
• Computer literate in Office 365, SharePoint, MS Teams, PowerPoint and ERP/project administration systems.
• Working knowledge of project documentation, capital application processes and basic cost control principles would be advantageous.
• Minimum 2-3 years related project administration experience
• Valid code 8 driver’s license & own vehicle

Duties and Responsibilities

• Prepare, organise, maintain and update project documents, reports, records and filing systems to ensure information is current, accessible, compliant and auditable.
• Assist with capital project administration, including obtaining quotations, compiling adjudication documentation and capital applications, securing approvals and generating purchase orders on the system.
• Receive and verify project-related invoices and delivery notes, prepare payment supporting documentation, and liaise with Accounts Payable to ensure accurate and timely processing.
• Capture and maintain project-related data on the relevant systems, including 4Flow/Costrac.
• Serve as a liaison between project teams, stakeholders and management to ensure clear and timely information flow.
• Prepare, distribute and update project status, contract, cost and progress reports, including reports required for meetings and information generated from the database system.
• Monitor project costs and track progress against approved project plans (cashflow forecasts) and budgets.
• Perform ad hoc administrative tasks to support project delivery as directed by the Project Manager or Cost Controller.