Project Administrator - Tyre Industry

Project Administrator

Minimum Requirements

• MUST have proven tyre industry knowledge, including passenger, truck/commercial, and/or OTR (Off-the-Road) tyres. Applicants without relevant tyre knowledge will not be considered.
• Minimum of 4 years' proven administration experience. Applications with less than 4 years' experience will not be considered.
• Proficient in Asana, Trello, or ClickUp for task and workflow management.
• Valid driver's licence and own reliable vehicle.
• Strong computer literacy, including Microsoft Excel, Word, Outlook, Google Sheets and PDF management.
• Excellent organisational skills with a high level of attention to detail.
• Ability to work under pressure and manage multiple priorities in a fast-paced environment.

Duties and Responsibilities

• Process purchase orders and all related documentation accurately and timeously.
• Prepare quotations, invoices, and supporting documentation using accounting or billing systems.
• Reconcile supplier and customer accounts and resolve account queries promptly.
• Capture, verify, and maintain accurate fleet and administrative records.
• Populate and manage delivery notes and ensure supporting documentation is complete.
• Implement and maintain an organised electronic and physical filing system.
• Provide general administrative support to management and operational teams.
• Handle customer and supplier queries professionally and efficiently.
• Maintain confidentiality of company and client information.
• Monitor outstanding documentation and follow up with relevant stakeholders.
• Coordinate communication between workshop staff, suppliers, drivers, and management.
• Perform any other administrative duties assigned by management.
• Update and track vehicle information, registrations, licensing, inspections, and compliance documentation.
• Monitor vehicle service schedules, preventative maintenance, and repair records.
• Track tyre fitments, tyre movements, tyre inspections, repairs, replacements, tread depth records, and tyre performance.
• Track breakdowns, repairs, and vehicle downtime.
• Ensure all fleet documentation is accurate, complete, and audit-ready.
• Coordinate with workshops, suppliers, and fleet managers to ensure timely servicing, tyre fitments, and repairs.
• Ensure all fleet data is captured accurately and updated in internal systems.

Skills & Competencies

• Exceptional organisational and time management skills.
• Strong administrative and data-capturing ability.
• High level of accuracy and attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently and within a team.
• Strong problem-solving and decision-making skills.
• Advanced Microsoft Excel skills
• Ability to prioritise workload and meet strict deadlines.
• Professional, reliable, and customer-service oriented.

Pay: R10 000,00 - R13 000,00 per month

Work Location: In person