Project Administrator

Key Responsibilities

Project Coordination and Administration

• Provide administrative support throughout the project lifecycle.
• Coordinate project activities, meetings, timelines, and deliverables.
• Assist with project planning and scheduling activities.
• Track project milestones and monitor progress against timelines.

Documentation and Record Management

• Maintain project documentation, records, and filing systems.
• Ensure proper document control and version management.
• Prepare project-related correspondence, reports, and presentations.
• Maintain project databases and tracking systems.

Meeting and Communication Support

• Schedule project meetings and coordinate logistics.
• Prepare agendas, minutes, and action trackers.
• Follow up on action items and project deliverables.
• Facilitate communication between project stakeholders.

Reporting and Monitoring

• Compile project status reports and progress updates.
• Monitor project timelines and escalate delays or risks where necessary.
• Assist with project data collection and reporting requirements.
• Maintain accurate records of project activities and outputs.

Financial and Procurement Administration

• Assist with project budgets and expenditure tracking.
• Process purchase requests, invoices, and procurement documentation.
• Monitor project-related expenses and administrative costs.
• Support financial reporting and reconciliation activities.

Stakeholder Coordination

• Liaise with internal departments, service providers, and project stakeholders.
• Support coordination between project teams and operational departments.
• Ensure project information is communicated effectively.

Compliance and Quality Support

• Ensure project documentation complies with organisational procedures.
• Support project audits and compliance requirements.
• Monitor adherence to project processes and standards.

Minimum Requirements

Qualifications

• Diploma or Degree in Project Management, Business Administration, Management, or related field advantageous
• Project Management certification advantageous

Experience

• Minimum 2–4 years administrative experience
• Experience supporting projects or project teams advantageous
• Experience with project coordination and reporting beneficial

Knowledge Requirements

• Project management principles
• Administrative systems and procedures
• Documentation and records management
• Budget monitoring principles
• Reporting processes
• Microsoft Office and project management tools

Job Type: Full-time

Work Location: In person