Project Administrator

Job Description What if you could do the kind of work the world needs? At WSP, you can contribute to projects that strengthen infrastructure and support a more sustainable energy future. You will collaborate with multidisciplinary specialists, draw on our global expertise and build a career that reflects your ambition, curiosity and professional goals.

A Little More About Your Role WSP Africa’s Power & Energy team is looking for a highly organised Project Administrator to join our Midrand office. You will support project managers and multidisciplinary teams by coordinating records, meetings, reporting, approvals, commercial administration and day-to-day project workflows.

This role is suited to someone who enjoys creating order in a fast-paced project environment. You will help ensure that project information is accurate, accessible and up to date while supporting consistent governance and timely delivery.

Your Responsibilities Will Include

• Maintaining project registers, records, templates and electronic filing systems.
• Coordinating meetings, agendas, packs, minutes and action tracking.
• Managing document workflows, correspondence, approvals, transmittals and version control.
• Consolidating project updates and preparing trackers, dashboards and status reports.
• Tracking milestones, submissions, risks, issues and outstanding actions.
• Supporting purchase orders, invoices, timesheets, expenses and cost records.
• Coordinating inputs and logistics across project teams, clients, suppliers and contractors.
• Improving administrative processes while maintaining confidentiality and compliance

About You

• A relevant diploma or degree in Business Administration, Project Management, Office Management or a related field.
• At least three years’ project administration, project coordination or similar experience, preferably in engineering, consulting, construction or infrastructure.
• Proficiency in Microsoft 365, particularly Word, Excel, PowerPoint, Outlook and Teams.
• Experience with project-management, document-control or collaboration systems; Microsoft Project or SharePoint exposure is advantageous.
• Strong experience coordinating meetings, documents, reports, approvals and action registers.
• Exposure to commercial administration, financial tracking or multidisciplinary projects will be advantageous.

What We Are Looking For You are proactive, dependable and highly attentive to detail. You communicate clearly, manage competing priorities calmly and follow through on commitments. You are comfortable working independently while building effective relationships across multidisciplinary teams.

Imagine a better future for you and a better future for us all

At WSP, you will join a collaborative network of professionals committed to work that has a lasting impact. In this role, you will help project teams stay organised, informed and focused on successful delivery. With us, you can. Apply today.

WSP is committed to employment equity and to creating an inclusive workplace that welcomes diverse perspectives.