PROJECT ASSISTANT - 6 MONTH FIXED TERM CONTRACT KWAZULU NATAL

MAIN FUNCTIONS OF THE JOB

Research

• Assists in the development of policies and procedures
• Participates in all phases of research including development of tools, implementation and input into analysis
• Follows up to ensure information for the project is returned and/or collected within specified timeframes.

Administration

• Assists in the organization and development of training materials related to the project
• Composes administrative correspondence and drafts such as memos, letters, reports, presentations, agendas and meeting materials
• Receives, reviews and processes incoming correspondence through preparation of responses or materials
• Acts as recording secretary in internal and external project meetings by preparing and distributing minutes and action item summaries
• Provide Status updates on various projects
• Assists in the compilation of Meeting Packs

Project Coordination

• Organizes committee meetings, preparing any required materials that support the quality and completion of the project
• Arranges focus group discussions and interviews to discuss details of the project
• Addresses all the logistical requirements for all projects initiated by the Projects Division

Project Implementation

• Participates actively in projects and deliverables using specific systems and programmes ensuring that tracking occurs throughout the implementation phase
• Monitors the status of agreements and contracts, reporting on variations or discrepancies to management

User Acceptance Testing Coordination

• Perform User Acceptance Testing of the Functional Requirements of the various systems and business processes
• Documents UAT Test Scenarios, Test Cases and Test Scripts; and defines and prepares the Test Cases

Business Analysis

• Bridge the gap between development and business stakeholders within the Bank, to avoid misalignment of business objectives.
• Gather Data and information to resolve business problems, design actionable solutions to resolve challenges.
• Effective communication between business users and technical teams to address requirements of the Project.

Preferred Qualifications

• Bachelor’s degree in business administration, Information Technology, or related field.

Diploma in Business Analysis or Project Mangement would be advantageous

Preferred Experience

• A minimum of 2 years of experience is required in the area of Project Support and Administration
• 1+ years of experience in business analysis within the banking industry

Skills & Attributes

• Administrative
• Time Management
• Planning and Organising
• Minute Taking
• Coordination
• Communication (verbal, written and numeric)
• Research ability
• Proactive
• Thorough
• Confidentiality
• Attention to detail

Knowledge Required

• MS Office, MS Excel & Power Point
• MS Teams & General project management techniques
• MS Project or similar tracking programme

Albaraka Bank is an Equal Opportunity Employer. Applicants from previously disadvantaged groups and people with disabilities will be given preference.