Project Coordinator (P10): Talent Pipeline Programme (TPP) (Three-year contract)

Purpose

The Project Coordinator is a professional who will assist the Director for Special Projects to monitor and coordinate the day-to-day operations of the assigned Talent Pipeline Programme (TPP) project. The TPP is one of the priority programmes within the Office of the Vice-Chancellor, which is a pre-university preparatory programme for learners in Grades 10 to 12 and is part of the SPU Student Recruitment Strategy.

Minimum Requirements

• Bachelor's degree (NQF 7) in Business Administration, or related field
• Project Management certification
• 3-5 years of related experience
• MS Office Suite -intermediate level
• Valid Drivers

Recommendation

• Proven work experience as a Project Coordinator or similar role
• Experience in project management, from conception to delivery
• An ability to prepare and interpret flowcharts, schedules, and step-by-step action plans
• Solid organizational skills, including multitasking and time-management
• Strong client-facing and teamwork skills
• Familiarity with risk management and quality assurance control
• Intermediate skills set on working with Microsoft Projects and Microsoft Planner
• PMP / PRINCE2 certification is an added advantage

Duties

• Document Management
• Make relevant project documents available for scheduled meetings
• Develop and maintain a document management/filing system
• Archive project documents
• Compile data and prepare documents for consideration and presentation by Executive Management
• Photocopying and collating official project documents

2. Risk Management

• Analyse Project risks
• Risk management coordinated
• Identify and Prepare Monthly Risk Registers for each project and issue to the SPU Risk Manager.
• Ensure proactive action and implementation to resolve any risk that manifests

3. Purchase Orders and Procurement

• Oversee project procurement
• Ordering of project resources
• Maintaining stock required for the project
• Implement and maintain a relevant document management system
• Receive purchase order requests from relevant parties
• Ensure that all PO requests are signed off by the designated signatories and obtain approval
• Matching up of PO request and original PO from ITS
• Communicate with all vendors regarding outstanding deliveries and payment procedure
• Financial Administration
• Create and maintain the budget and track
• Processing accounts related to office equipment usage
• Place orders for office consumables
• Monitor budgetary transactions
• Manage expenses against the project budget.
• Report on expenditure
• All projects within the TPP are completed on time, within budget and meet high quality standards.

5. Health and Safety

• Assist in identifying health, safety, and security risks
• Inform health and safety representatives and Director about any health and safety issue
• Ensure health and safety representatives are appointed and properly trained
• Ensure a safe environment for all students and staff
• Ensure that health and safety rules and procedures are adhered to
• Ensure that staff are aware of emergency procedures and policies

6. Client/Stakeholder Liaison

• Monitor project progress and handle any issues that arise
• Act as the point of contact and communicate project status to all participants
• Help build positive relations with all stakeholders
• Oversee the arrangements for all TPP-related meetings and events.

7. Monitoring, Evaluation, and Reporting

• Relevant strategic and project reports as and when required
• Adherence to SPU policies and procedures
• Research and implement best practices
• Communicate and consult with relevant stakeholders

Enquiries can be made via email at spurecruit@spu.ac.za

Assumption of duties: As mutually agreed to upon acceptance of the appointment. The University reserves the right not to make an appointment

Women and people with disabilities are encouraged to apply.

Note: Sol Plaatje University (SPU) is dedicated to meeting its Employment Equity targets.