Project Management Administrator

Are you highly organised, detail-oriented, and passionate about keeping projects on track? We're looking for a PMO Administrator to become the backbone of our Project Management Office, ensuring projects are coordinated, documented, governed, and delivered efficiently.

In this role, you'll work alongside Project Managers, Business Analysts, and cross-functional teams to coordinate meetings, maintain project documentation, track milestones and action items, compile insightful reports, and support project governance across both technology and business initiatives.

Key Responsibilities

Project Administration

• Maintain registers, schedules and trackers for multiple PMO technology and business projects.
• Ensure project documentation complies with PMO standards and templates.
• Track project milestones and deliverables.
• Maintain project governance records.

Meeting Coordination

• Schedule project meetings, workshops and steering committees.
• Prepare agendas and meeting packs.
• Record and distribute meeting minutes.
• Track action items and decisions.
• Follow up on overdue actions.

Reporting

• Compile weekly and monthly status reports across multiple projects.
• Update project dashboards and KPI reports.
• Consolidate project information from multiple stakeholders.
• Escalate overdue actions and project risks.

PMO Governance Support

• Maintain project registers and portfolio records.
• Ensure project workbook completeness.
• Track compliance with PMO processes and methodologies.
• Maintain risk, issue and decision logs.

Systems Administration

• Administer PMO SharePoint sites.
• Maintain Planner boards and project trackers.
• Maintain document libraries and permissions.

Minimum Requirements

Qualifications

• Diploma or Degree in:
• Project Management
• Business Administration
• Information Systems
• Related field

Experience

• 2–3 years' experience in:
• Project Administration
• PMO Administration
• Project Coordination
• Business Support Administration