Project Management Administrator

Who are we?

Sanlam Life and Savings (SLS) is focused on serving our retail and corporate clients in South Africa and further developing our strategic advantages in the South African market. Sanlam Life and Savings consists of the following business units Retail Mass, Corporate, Risk and Savings, Glacier and various business enabling functions. The Sanlam Life and Savings Office provides strategic direction, coordination and support to the four clusters, as well as performing governance oversight that includes assurance provided by second line of defense functions in SLS, to enable us to meet our business objectives. What will you do?

The Project Management Administrator provides comprehensive project, financial, office, and governance administration support to Project Managers and project teams. The role ensures effective coordination, accurate reporting, adherence to PMO standards, and smooth execution of project activities across multiple workstreams within a fast-paced environment.

Key Responsibilities

Financial Administration

• Update and maintain project and/or business cost centre budgets, including monthly cost and projection reporting
• Manage vendor payments, purchase orders, and invoice capturing
• Resolve and follow up on budget-related queries
• Coordinate PPO time capturing by ensuring all project resources complete monthly submissions before month-end close
• Provide financial reporting support to the Cost Centre Manager
• Support contract management financials, including signatory approval processes

Administration & Support

• Provide administrative support to Senior Managers, Project Managers and/or large project teams
• Manage senior stakeholders’ diaries, meeting schedules, and project-related mailboxes
• Communicate and follow up on action items, providing daily feedback through stand-ups, Kanban boards, or JIRA updates
• Interpret and update project plans using PPO, BI and JIRA tools
• Compile accurate weekly dashboards and monthly progress reports in line with PMO standards
• Arrange meetings, venues, catering, and virtual collaboration logistics
• Manage senior stakeholders’ diaries, meeting schedules, and project-related mailboxes
• Maintain APMO and/or project registers (e.g. contact lists, birthdays, or other required records)
• Maintain and update information on PPO and SharePoint, including risks, issues, and dependencies
• Produce accurate, high-quality meeting minutes and distribute within 48 hours
• Actively contribute to positive team morale and collaboration within the project environment

Office Administration

• Log and track infrastructure and equipment issues with relevant helpdesks until resolution
• Manage asset registers and equipment allocation for APMO resources
• Process hardware and software orders via SRS / Helix systems (in line with 15 working day SLA)
• Support onboarding of new project resources
• Assist with coordination of team-building activities and functions

Governance & Compliance

• Adhere to PMO methodologies, governance frameworks, and documentation standards
• Ensure correct use of approved templates, processes, filing, and archiving standards as prescribed on MS Teams and PMO platforms What will make you successful in this role? Minimum Requirements

Qualifications

• Grade 12 (Matric)
• Relevant accredited courses
• A relevant diploma in Project Administration, Project Management, IT, or a related field will be an advantage

Experience

• Minimum of 3 years’ job-related experience in a formal project administration role
• Experience supporting IT / software development projects will be beneficial

Knowledge & Skills

• Solid understanding of the project life cycle and formal project methodologies
• Strong end-to-end administration and coordination skills
• Advanced proficiency in project and productivity tools, including:

• Microsoft Excel, PowerPoint, Word, Project and Co-pilot
• Power BI
• JIRA or similar agile/project tracking tools

• Experience using AI-enabled productivity or project support tools (e.g. AI-assisted reporting, documentation, scheduling, or analysis tools) will be beneficial

Competencies

• Resilience and ability to maintain performance under pressure
• Strong customer focus and service orientation
• Results-driven with high attention to detail
• Clear, professional, and effective communication skills
• Action-oriented with strong prioritisation and planning ability
• Collaborative team player with a continuous improvement mindset
• Agile and responsive to changing business and project demands

Sanlam Values

• Collaboration: Working together to achieve better outcomes
• Care: Serving with empathy and consideration
• Innovation: Striving for continuous improvement
• Integrity: Doing the right thing, always Build a successful career with us

We’re all about building strong, lasting relationships with our employees. We know that you have hopes for your future – your career, your personal development and of achieving great things. We pride ourselves in helping our employees to realise their worth. Through its five business clusters – Sanlam Fintech, Sanlam Life and Savings, Sanlam Investment Group, Sanlam Allianz, Santam, as well as MiWay and the Group Office – the group provides many opportunities for growth and development.Turnaround time

The shortlisting process will only start once the application due date has been reached. The time taken to complete this process will depend on how far you progress and the availability of managers.

Closing date: 14 July 2026****Our commitment to transformation

The Sanlam Group is committed to achieving transformation and embraces diversity. This commitment is what drives us to achieve a diverse, inclusive and equitable workplace as we believe that these are key components to ensuring a thriving and sustainable business in South Africa. The Group's Employment Equity plan and targets will be considered as part of the selection process.