Project / Virtual Assistant

Job Summary

Our client is seeking two independent, detail-oriented Project / Virtual Assistants to support tender and procurement projects for municipal clients. This is a long-term engagement with an established client relationship — not a short-term or rotating assignment — and the client has expressed clear interest in scaling the arrangement over time as workload grows.

Key Responsibilities

● Monitor project plans, actions, and deadlines to ensure nothing is missed

● Check and process incoming documents accurately and on schedule

● Maintain and complete project files and dossiers to a high standard

● Support publication and communication activities via TenderNed, the Dutch public procurement platform

● Manage agendas, shared mailboxes, and project overviews

● Proactively flag missing information or stalled actions to the relevant stakeholders

● Maintain consistent, reliable availability during agreed working days, with flexibility around critical deadlines

Required Qualifications & Skills

● Demonstrated ability to work with a high degree of precision and structure

● Proactive working style — comfortable following up and chasing outstanding items without being prompted

● Professional-level Dutch communication skills, both written and spoken (non-negotiable)

● Ability to work independently and reliably according to established procedures

● Strong organizational skills and comfort managing multiple concurrent deadlines

● Reliable internet connection and remote-work setup, with daily availability during agreed hours

Preferred Qualifications

● Prior experience with tenders, procurement processes, or TenderNed specifically

● Experience working with or for municipal (gemeente) or other government organizations

● Experience in a remote, client-facing support role

Compensation & Benefits

● Compensation to be confirmed based on experience

● Long-term placement with a single client, rather than a rotating project structure

● Working hours structured around agreed availability, with flexibility to scale as the engagement grows

● A clear, established playbook (draaiboek) is already in place to support onboarding and day-to-day work

Application Process

Interested candidates should submit a CV along with a short motivation outlining relevant experience and Dutch language proficiency.

Shortlisted candidates will be invited to an in-person introduction on 25 August 2026 at 11:00, ahead of a 1 September 2026 start date.

Language:

• Dutch (Required)

Work Location: Remote