Promotions Coordinator / Administrator

Key Responsibilities

Campaign Coordination

• Coordinate promotional campaigns, activations, roadshows, and in-store demonstrations.
• Schedule and allocate promoters, merchandisers, and field staff.
• Manage campaign timelines and ensure deadlines are met.
• Assist with campaign planning and execution logistics.

Administration

• Prepare campaign briefs, call sheets, and operational documents.
• Maintain accurate promoter databases and campaign records.
• Process timesheets, attendance registers, and campaign documentation.
• Compile campaign reports and post-event evaluations.
• Assist with purchase orders, supplier quotations, and expense tracking.

Staff Management

• Recruit, brief, and coordinate promotional staff.
• Ensure staff are trained and understand campaign requirements.
• Monitor attendance, performance, and compliance.
• Manage communication with field teams before, during, and after campaigns.

Client & Supplier Liaison

• Communicate professionally with clients regarding campaign updates.
• Coordinate suppliers, venues, and logistics partners.
• Assist with obtaining quotations and managing deliveries.

Reporting

• Collect and analyse campaign data.
• Compile detailed client reports including photos, sales data, and campaign insights.
• Ensure all campaign information is submitted accurately and on time.

Minimum Requirements

• Matric (Grade 12).
• Relevant qualification in Marketing, Events, Business Administration, or related field advantageous.
• Minimum 2 years' experience in promotions, events, activations, field marketing, or administration.
• Valid driver's licence required.
• Own reliable transport required.

Skills & Competencies

• Excellent organisational and administrative skills.
• Strong attention to detail.
• Ability to manage multiple projects simultaneously.
• Strong communication and interpersonal skills.
• Ability to work under pressure and meet tight deadlines.
• Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong problem-solving abilities.
• Professional and customer-focused approach.

What We Offer

• Opportunity to work with leading national and international brands.
• Dynamic and fast-paced working environment.
• Career growth and development opportunities.
• Competitive salary based on experience.

Additional Requirement

Working Hours & Flexibility

• Must be willing to work weekends, public holidays, and after-hours when required by campaign, event, or client requirements.
• Ability to travel locally and occasionally outside of Cape Town for activations and events.
• Comfortable working in a fast-paced environment with varying schedules and tight deadlines.
• Willingness to be available for urgent operational requirements and campaign support when necessary.

Pay: R13 000,00 - R15 000,00 per month

Work Location: In person