Property Agency - Office Manager

About the Role

Our Client is an established boutique real estate business specialising in premium residential property. They are looking for a professional, organised and highly capable Half-Day Office Manager to support the smooth day-to-day operation of its Sandton office. This is not simply a receptionist or administrative role; the company is looking for someone who can take ownership, anticipate what needs to be done, and keep the office running seamlessly.

Key Responsibilities

Office Administration: Manage the day-to-day administration of the Sandton office; Ensure the office is organised, presentable and professionally maintained; Manage incoming calls, emails and general enquiries; Coordinate office correspondence and documentation; Maintain accurate electronic and physical filing systems; Order and manage office supplies and stationery; Liaise with suppliers, contractors and service providers; Assist with office-related invoices, records and basic financial administration. Property Practitioner Support: Provide administrative support to the property practitioner team; Assist with preparing documents, reports, presentations and correspondence; Coordinate meetings, appointments and internal schedules; Assist practitioners with general administration relating to listings and clients; Ensure required documentation is correctly filed and accessible; Follow up on outstanding administrative items and deadlines. Client & Front-of-House Experience: Welcome clients and visitors in a professional and warm manner; Act as an initial point of contact for clients visiting the office; Maintain a polished and professional reception environment; Handle client enquiries discreetly and professionally; Coordinate refreshments and meeting-room requirements where required; Ensure the overall office experience reflects Hamilton’s premium positioning. Management Support: Provide general administrative assistance to management; Assist with diary management and meeting coordination where required; Prepare meeting documentation and take minutes when necessary; Maintain confidential information with a high level of discretion; Assist with ad-hoc projects and operational requirements.

Requirements

Minimum Requirements: 3+ years’ experience in an Office Manager, Office Administrator, Personal Assistant, Practice Manager or similar role; Excellent written and verbal communication skills; Strong organisational and administrative abilities; Excellent attention to detail; Strong computer literacy, particularly Microsoft Office; Professional telephone and email etiquette; Ability to work independently with minimal supervision; Strong interpersonal and relationship-building skills; Ability to manage multiple priorities simultaneously; Professional and well-presented appearance; High level of confidentiality and discretion. Advantageous: Experience within luxury or residential real estate, property management, professional services, financial services, legal or conveyancing, executive administration, high-end hospitality, or a client-facing corporate environment; Experience working with property-related systems, CRM platforms or PropTech.

Pay: R12 500,00 - R16 000,00 per month

Work Location: Hybrid remote in Sandton, Gauteng