Property Manager - Woodlands Office Park (JHB)

Purpose of the Job:

Responsible for the property management of SBU including tenant leases, monthly reporting on income statements and vacancy reports. Manage utility recoveries and CAPEX alongside the Facility Manager.

Key Performance Areas:

• Prepare and manage budgets
• Prepare analysis comparing actual income versus budget
• Prepare motivation for income and expenses which are unbudgeted
• Prepare monthly reporting on income statements (variances), vacancy reports within the deadline parameters
• Manage arrears in conjunction with Credit Controllers
• Complete monthly projections on income and expenses
• Manage utility recoveries and queries with utility department, facilities and administrators
• Management of capex alongside the Facility Manager.
• Management of legal alongside the credit controller.
• Market their properties in conjunction with the Letting Division Ensure their buildings are maintained to appropriate standards
• Prepare and ensure that tenants’ leases are renewed, rents collected and that tenants are retained
• Prepare renewal sheets with information on current and budgeted charges
• Monthly reporting on GLA / vacancies
• Approve expenses letting deals and tenant installations within authority levels.
• Ensuring that all documentation procedures are correct and manage outstanding leases and tenant correspondence.
• Client visits and relationship building.
• Management of risk alongside the Facility Manager.
• Ensure their buildings are maintained to appropriate standards
• Ensure tenant installations and criteria (needs analysis) are conducted and attended to timeously and within budget and expectation.
• Manage SBU meetings including production of minutes.
• Provide leadership and guidance to the team (Property Admin, Building Managers etc.)
• Ensure performance management is done in a consistent way throughout the portfolio

Experience:

• Minimum 5 years Property Management experience.
• People Management experience

Education:

• Relevant Degree in Property Studies or any financial Management related qualification.
• Auxiliary official training certificates will be an advantage
• PPRA Compliance

Knowledge:

• Knowledge and understanding of leasing agreements and accounting principles is a prerequisite
• Strong negotiating skills
• Must have an in depth understanding of market trends
• Understanding of financial statements, budgeting and variance reporting

Job Specific Skills:

• Excellent verbal and written communication skills
• Well-developed interpersonal skills
• Ability to deliver on time and within budget
• Strong organizational abilities, analytical skills, accuracy and attention to detail
• Strong negotiation skills

Competencies:

• Financial Accounting Principles
• Self-starter
• Employee management, coaching and mentoring
• Adaptability
• Professional and a team player
• Intelligent self-starter who shows initiative
• Flexible and adaptable with an ability to multi-task
• Hard worker who works well under pressure and is deadline focused and results driven
• Assertive, tenacious and results driven