Property Report & Administrative Assistant

We are hiring a Property Report & Administrative Assistant for a property services company in the Real Estate industry. This is a Full-Time remote role for a UK-based client. The role is focused on preparing, editing, and finalizing property inspection reports from templates, coordinating contractor quotes, and providing general administrative support. The ideal candidate is detail-oriented, organized, a fluent English communicator, comfortable on the phone, and a quick learner who follows defined processes.

Key Responsibilities

• Prepare, format, and proofread property inspection reports using established templates
• Cross-check data, correct grammar and typos, and ensure consistency and accuracy prior to delivery
• Liaise with internal team members to clarify notes and fill information gaps
• Contact contractors/vendors to request and follow up on quotes; record and compare pricing
• Handle general administrative tasks, including data entry, document management, and inbox follow-ups
• Track report progress, manage queues, and meet turnaround deadlines
• Maintain accurate records in shared drives/CRMs and adhere to SOPs
• Communicate proactively via email, chat, and phone to keep work moving

Required Qualifications

• 5+ years of professional experience in administrative support, report preparation, or operations
• Excellent written and verbal English; strong grammar, spelling, and attention to detail
• Demonstrated experience working with document templates and version control
• Confident phone manner; able to obtain, document, and follow up on third-party quotes
• Ability to work full-time during UK business hours and meet tight deadlines

Preferred Qualifications

• Experience in UK property/real estate or professional services (e.g., surveying)
• Familiarity with UK property tenure (leasehold vs. freehold) and related terminology
• Experience using Rightmove/Rightmove Plus or similar property platforms

Required Skills & Tools

• Microsoft Office (Word, Excel) and/or Google Workspace (Docs, Sheets)
• Strong proofreading, formatting, and data-entry skills
• VoIP/phone tools and basic CRM or task management software (e.g., Trello, Asana)

Schedule & Pay

• Full-Time position; 8:30 AM–5:30 PM UK time, Monday–Friday
• Fully remote role for a UK-based client
• Pay ranges from R14,000 per month - R16,800 per month
• Includes structured training on internal systems, clear SOPs, and growth potential in a long-term role

System Requirements

• Internet speed of at least 20 Mbps upload and download
• Computer with a 2.4 GHz processor or higher
• 8 GB of RAM or higher
• Windows 10 or newer, or Mac OS X 10.10 or newer
• HD 720p webcam
• Headset with microphone

Benefits

• Competitive pay rates
• Consistent hours and predictable workload
• Fully remote work with long-term potential
• Direct collaboration with the client team, making a real impact
• Supportive and inclusive work environment
• Opportunity to grow alongside a scaling property services program