Receiving Administrator

Receiving Administrator - Distribution Centre

Department: Supply Chain / Distribution

Location: L'Oréal Distribution Center in Centurion

Reports to: Receiving Manager

Role purpose

Provide accurate and timely administrative support for inbound deliveries, ensuring receipt records and related documentation are complete and aligned with DC processes.

Key responsibilities

• Receive and verify delivery documentation, including purchase orders, delivery notes and shipment details.
• Capture inbound receipts accurately in the relevant systems.
• Check quantities and product details against supporting documents; flag discrepancies, damages or shortages to the receiving team.
• Prepare, file and maintain receiving records for traceability and audit purposes.
• Coordinate with suppliers, transporters and internal teams to resolve routine delivery queries.
• Support appointment scheduling and update inbound delivery trackers, where applicable.
• Follow site safety, security, quality and operational procedures.
• Assist with reporting on inbound volumes, exceptions and outstanding documentation.
• Maintain confidentiality and accuracy when handling company and supplier information.

Requirements

• Grade 12 or equivalent; a qualification in administration, logistics or supply chain is an advantage.
• Experience in administration, warehousing, logistics or a distribution centre is preferred.
• Basic computer literacy, including spreadsheet and data-entry skills.
• Familiarity with warehouse or inventory systems is an advantage.
• Strong attention to detail, organisation and communication skills.
• Ability to work effectively in a fast-paced, team-based environment.

Success measures

• Accurate and timely system capturing.
• Complete, well-maintained receiving documentation.
• Prompt escalation and follow-up of delivery discrepancies.
• Consistent adherence to DC procedures and safety requirements.