Receiving Clerk

The Receiving Clerk is responsible for accurately receiving, inspecting and recording incoming stock to ensure inventory accuracy, quality and proper storage.

Receiving and Inspection

• Receive incoming stock and verify against delivery notes and purchase orders.
• Inspect goods for damage, shortages or discrepancies.
• Report any issues to the Inbound Controller immediately.
• Sign delivery documentation upon receipt.

Stock Control and Put-Away

• Ensure all received stock is correctly recorded in the system.
• Perform daily put-away of stock in designated locations.
• Ensure quantities received match system records and put-away documentation.
• Maintain accurate inventory records at all times.

Documentation and Administration

• Handle all documentation carefully to prevent loss or damage.
• Complete and file delivery notes, transfer orders and receiving documents daily.
• Ensure all records are accurate and up to date.
• Ensure put-away sheets are signed and properly filed.

Returns and Warranty Processing

• Process returned goods and ensure they are transferred to the Service Department.
• Complete warranty documentation for damaged, faulty or short-delivered goods.
• Record all warranty claims on the system or tracking sheet.
• Notify relevant stakeholders when replacement stock is received.

Inventory Control

• Perform daily cycle counts.
• Investigate stock variances and report findings to the Warehouse Manager.
• Assist in maintaining overall inventory accuracy.

Coordination and Communication

• Liaise with Procurement and the Inbound Team regarding expected deliveries.
• Notify relevant departments (Sales, Marketing, Finance) of received goods and returns.
• Maintain effective communication with internal teams.

Safety and Housekeeping

• Follow all OHS (Occupational Health & Safety) requirements when handling stock.
• Maintain 5S standards in the receiving area.
• Handle stock carefully to prevent damage.

Compliance and Quality

• Comply with company policies, procedures, and the Principles of Business Conduct.
• Adhere to all health, safety, environmental, and quality standards.
• Support quality management processes within the department.

Position Requirements

Education

• Matric

Related Experience:

• Minimum 2 years’ experience in a receiving or warehouse role
• Experience with ERP systems (Navision preferred)

Skills, Special Competencies, or Certifications:

• Strong attention to detail
• Good communication (Business English)
• MS Office (Intermediate)
• Inventory and data management skills
• Ability to work independently and under pressure
• Physical ability to move stock
• Strong teamwork and interpersonal skills

Licenses:

• Forklift licence
• High Reach truck licence
• Minimum 2yrs experience working with Navision, essential