RECEPTIONIST & EXECUTIVE PERSONAL ASSISTANT

Are you a highly organised, professional and proactive individual with a passion for administration and executive support?

We are looking for a Receptionist & Executive Personal Assistant to join our team. This is a dynamic and varied role that combines professional front-desk and switchboard management with administrative and personal-assistant support to senior management.

The successful candidate will be the first point of contact for visitors and callers while providing accurate, confidential and reliable support to the Managing Director and Commercial Manager.

Key Responsibilities

Your responsibilities will include:

• Managing reception and ensuring a professional and welcoming front-office environment.
• Answering and directing incoming telephone calls and taking accurate messages.
• Managing visitors, meeting rooms and general front-office requirements.
• Providing administrative and PA support to the Managing Director and Commercial Manager.
• Managing appointments, diaries, meetings, reminders and executive commitments.
• Preparing meeting agendas, packs, minutes and action lists where required.
• Maintaining executive action trackers and following up on outstanding actions.
• Coordinating domestic travel, accommodation, transfers and related travel arrangements.
• Preparing and issuing accurate travel itineraries and supporting documentation.
• Managing amendments, cancellations, refunds and travel credits.
• Preparing, formatting, proofreading and filing documents and correspondence.
• Maintaining accurate electronic and physical filing systems.
• Assisting with mail, courier coordination, stationery and general office administration.
• Supporting company meetings, events and special projects.
• Handling confidential information and documentation with the highest level of discretion.

Minimum Requirements

• Grade 12 / Matric.
• 3–5 years' relevant experience in reception, personal assistance, office administration or a similar combined support role.
• Previous experience supporting senior management or executives will be advantageous.
• Experience coordinating travel and accommodation is strongly preferred.
• Proficiency in Microsoft Outlook, Word and Excel; PowerPoint experience will be advantageous.
• Excellent written and verbal English communication skills.
• Experience handling confidential and sensitive information.
• A relevant qualification in Secretarial, Office Administration or Business Administration will be advantageous.

The Ideal Candidate

We are looking for someone who is:

• Highly organised, accurate and detail-orientated.
• Professional, welcoming and service-driven.
• Confident and articulate when dealing with visitors, employees and external stakeholders.
• Able to manage multiple priorities and interruptions effectively.
• Proactive and able to take ownership of tasks and follow them through to completion.
• Reliable, punctual and calm under pressure.
• Discreet, mature and able to maintain strict confidentiality.
• A strong communicator with excellent follow-up skills.
• Comfortable working in a fast-paced environment with changing priorities.
• Willing to learn, grow and progressively take on greater executive-support responsibilities.

Why Join Us?

This role offers an exciting opportunity for an experienced administrator or receptionist who is looking to develop further into an executive PA role. The successful candidate will work closely with senior management and will have the opportunity to progressively take on greater responsibility as they demonstrate reliability, sound judgement, accuracy and strong follow-through.

How to Apply

If you meet the above requirements and believe you have the skills and experience to succeed in this role, we would like to hear from you. Closing date for applications are 04 September 2026.

Please submit your CV and a brief motivation to CV@genkem.co.za. Strictly email. No telephonic queries will be entertained. Should you not hear from us with 2 weeks of the closing date, please consider yourself unsuccessful.

Please use the following reference in your application:
Receptionist & Executive Personal Assistant

Only shortlisted candidates will be contacted.

The Company reserves the right not to make an appointment.

Pay: R10 000,00 - R15 000,00 per month

Work Location: In person